Organizational Service Announcements Invocation Pastor Larry Pittman, Irving Baptist Fellowship Pledge of Allegiance Proclamations and Special Recognitions
2 Approving Work Session Minutes for Thursday, February 24, 2022 3 Approving Regular Meeting Minutes for Thursday, February 24, 2022 4 Ordinance - Amending Ordinance No. 2021-10489 Providing Budget Adjustment #4 to the 2021-22 Fiscal Year Budget Administrative Comments: 1. This item has been recommended by the Financial Services Department. 2. Budget Adjustments are needed in the following funds: General Fund, Risk Mitigation Fund, General Debt Service Fund, Municipal Drainage Utility CO Debt Service Fund, Garage Fund, IT Internal Service Fund, Solid Waste Services Fund, Water and Sewer System Fund, Municipal Drainage Utility Fund, General Non-Bond CIP Fund, Street Improvement Bond Fund, Infrastructure Bond Fund, ICVB General Fund, IAC General Fund, IAC Computer Replacement Fund, Museum Fund, CDBG-CV Grant Fund, ESG-CV Grant Fund, and Miscellaneous Special Revenue Fund. 3. The adjustments have been proposed by city staff and have been reviewed and recommended by Budget staff and Financial Services. 4. Total Budgeted Revenues = $134,149,811 Total Budgeted Expenditures = $151,792,348 and Total Fund Balance Net Impact = ($17,642,537). Recommendation The ordinance be adopted. 5 Resolution - Approving a Settlement Agreement and Release in the Lawsuit Styled City of Irving, Plaintiff, as Subrogee for Fisher & Wagner V. Isabel Kling, Et Al. Administrative Comments 1. This item is recommended by the City Attorney’s Office and the Human Resources Department. 2. Impact: This settlement involves a subrogation lien against the Defendants Isabel Kling, Robert Morgan and Michelle Morgan, for recovery paid by their insurance carrier for a motor vehicle incident involving Officers Ary Fisher and Anibal Wagner. 3. This lawsuit was filed on October 2, 2020. 4. City Council was briefed on this item in Executive Session on September 16, 2021. 5. The Parties have reached a proposed settlement for dismissal of the lawsuit and reimbursement of $60,000.00 to be paid to the City of Irving by the Defendant’s insurance carrier USAA Insurance. Recommendation The resolution be approved. 6 Resolution - Awarding a Contract to Real Network Services, Inc., in the Amount of $118,482.00 for the Georgia Farrow Recreation Center Restroom Renovation Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department, the Planning and Community Development Department and Parks and Recreation Department. It supports: Strategic Objective 4.5 – Implement enhancements to cultural and recreational facilities 2. Impact: This project will renovate an existing men’s restroom into two family restrooms, a women’s restroom into a utility and storage room. 3. The new utility and storage room will create space for a washer and dryer unit, ice machine and refrigerator at Georgia Farrow Recreation Center building located in West Park. 4. This item was presented to the Parks and Recreation Advisory Board meeting at the November 11, 2021 meeting. 5. This project is being funded by the U.S. Department of Housing and Urban Development using a Section 108 Loan and is subject to all Federal Laws and Regulations. 6. Bids were received from five (5) bidders. Real Network Services, Inc. submitted the lowest responsive responsible bid of $118,482.00. This is $24,041.78 (17%) below the funding allocated for this project. 7. Minority and/or Women-owned Business (M/WBE) participation in this award is 100%. 8. Funding in the amount of $118,482.00 is available by the Section 108 Guarantee Program. Recommendation The resolution be approved. 7 Resolution - Approving Addendum No. 1 to the Professional Services Agreement Between the City of Irving and Freese and Nichols, Inc., in the Amount of $1,994,000.00 for Additional Services for the West Irving Creek Channel Improvements Project for Phase-A from Alan-A-Dale to Wyche Park Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. It supports Strategic Objective: 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This contract supports the Drainage Solutions for a Better Tomorrow initiative. This addendum provides funding for engineering design to improve the capacity of the West Irving Creek Channel in containing the 100-year flood event inside the improved channel from Alan-A-Dale to Wyche Park. 3. This addendum will add funding to the contract for these additional items: a. Drainage improvements consisting of 3600 linear feet of a cast-in-place rectangular channel with decorative facing and box culvert to replace the existing trapezoidal channel. b. Additional detention excavation and reconstruction of outlet structure in Wyche Park Detention c. Water quality pond improvements within Wyche Park including plantings, trash collection system, forebay control structure d. Utility improvements consisting of replacement of 4800 linear feet of wastewater line e. Pavement improvements consisting of four (4) bridge structures and replacement of pavement at creek crossings f. Subsurface Utility Engineering (SUE) Investigations g. Descriptive Instruments & Right-Of-Way/Real Estate Services h. Bid and Construction phase assistance 4. Funding in the amount of $1,994,000.00 is available within the Municipal Drainage Utility C.O. Fund. Recommendation The resolution be approved. 8 Resolution - Approving a Sales Contract with Irma Marquez and Joaquin Marquez, in the Amount of $247,500.00, for a Warranty Deed for the Hilburn Court Drainage Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater, and storm water systems. 2. Impact: This contract supports Drainage Solutions for a Better Tomorrow. This deed acquisition is necessary for the improvement of drainage for the Hilburn Court Drainage Project. 3. The deed is for acquisition of property, in total of 5,910 square-feet, located at 1222 Hilburn Court, owned by Irma Marquez and Joaquin Marquez. The property includes a structure planned for future demolition. 4. Funding in the amount of $247,500.00 is available within the Municipal Drainage Utility C.O. Fund. Recommendation The resolution be approved. 9 Resolution - Approving an Economic Incentive Agreement Between the City of Irving and Albertsons, LLC in an Amount Dependent Upon Annual Qualification Administrative Comments 1. This item is recommended by the Office of Economic Development. 2. Impact: Approval of this Economic Development Incentive Agreement (EDIA) with Albertsons, LLC, will attract a full-service Albertson’s Grocery Store to occupy retail space at the Shady Grove Plaza Shopping Center, 2200 N. Shady Grove Road. 3. This economic development incentive agreement was discussed in Executive Session of the Irving City Council Work Session on December 9, 2021, January 13, 2022, and February 10, 2022. 4. Under this Agreement, the minimum qualification levels for Albertsons, LLC are as follows: Enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022; Occupy a minimum of 45,000 square feet of retail space in the Shady Grove Plaza Shopping Center and operate a full-service Albertsons Grocery Store no later than December 31, 2023. In addition, the company must achieve and maintain annual taxable sales of at least $2.5 million at the site by December 31, 2025. 5. Upon achievement and verification of all minimum qualifications, Albertsons would be eligible to receive economic development incentive grants for reimbursement of 75% of the net new taxes paid to the City on Business Personal Property owned by Albertsons and located at the site; and reimbursement of 75% of the net new sales taxes paid to the City generated by Albertsons at the site. 6. Should the company fail to enter into a minimum 10-year lease by June 30, 2022, the Agreement shall automatically expire. Should the company fail to meet the occupancy requirement by December 31, 2023, the Agreement shall automatically expire. 7. All minimum qualifications must be maintained throughout the term of the Agreement. Should the company be determined to be in default, it shall no longer be eligible to receive incentive payments under this Agreement. If the company is determined to be in default in Years 1 thru 5, it must repay one hundred percent (100%) of all incentive payments received from the City plus interest; If the company is determined to be in default in Years 6 thru 8, it must repay fifty percent (50%) of all incentive payments received from the City plus interest; If the company is determined to be in default in Years 9 thru 10, it must repay one hundred percent (100%) of the previous grant year payment received from City plus interest. 8. If the Company is unable meet the occupancy requirement due to circumstances beyond its reasonable control, the Company provide the City with written notice stating the details within thirty (30) days of such event causing the delay. If the City’s Building Official agrees that the Premises if not occupiable, then the time to meet and/or maintain the occupancy requirements shall be extended by the amount of time equal to the delay. Such circumstances include acts of God; war; acts of civil disobedience; fire or other casualty; and adverse weather conditions (such as, by way of illustration and not limitation, severe rain storms, below-freezing temperatures, hurricanes, or tornadoes). Recommendation The resolution be approved. 10 Resolution - Approving an Economic Incentive Agreement Between the City of Irving and TSCA-222, LP in an Estimated Amount of $309,000 for the Property Located at 2200- 2314 N. Shady Grove Road Administrative Comments 1. This item is recommended by the Office of Economic Development. 2. Impact: Approval of this agreement will provide incentives to TSCA-222, LP for the completion of qualifying improvements to the Shady Grove Plaza Shopping Center, 2200-2314 N. Shady Grove Road to attract an Albertson’s Grocery Store. 3. This economic development incentive agreement was discussed in Executive Session of the Irving City Council Work Session on December 9, 2021, January 13, 2022, and February 10, 2022. 4. Under this Agreement, the minimum qualification levels for TSCA-222, LP are as follows: Enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022; Complete and expend a minimum of $2,000,000 in required capital improvements to the Shady Grove Plaza Shopping Center in accordance with the (1) Project Scope of Work, (2) Project Budget, and (3) Project Building Elevations (including descriptions of proposed improvements and exterior construction materials) by December 31, 2023; Occupancy of a minimum of 45,000 square feet of retail space in the Shady Grove Plaza Shopping Center and operation of a full-service Albertsons Grocery Store no later than December 31, 2023. 5. Upon achievement and verification of entering a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022, the City of Irving will waive all permit fees charged by the City of Irving on planned exterior and parking lot improvements to the shopping center. 6. Upon achievement and verification of all capital improvements and occupancy requirements, TSCA-222, LP would be eligible to receive an economic development incentive grant of $300,000 plus the waiver of permit fees for interior improvements. 7. The final payment amount will be determined after staff review and verification of invoices and/or proof of payment by TSCA-222, LP to all contractors, material suppliers and vendors for eligible work performed and/or material and services rendered in accordance with the provisions of the agreement. No reimbursement will be made unless all terms of the agreement are satisfied. 8. If all capital improvements are not kept in ‘like-new’ condition (less normal wear and tear) for five (5) years after project completion, and/or if Albertsons fails to occupy or maintain occupancy for the entire term of the agreement, full recapture of all grants paid by the City of Irving, including the full-value of any permit fees waived by the City of Irving, will apply. 9. Should the company fail to enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store by June 30, 2022, the Agreement shall automatically expire. Should the company fail to meet the occupancy requirement by December 31, 2023, the Agreement shall automatically expire. 10. If the Albertsons Grocery Store is unable meet the occupancy requirement due to circumstances beyond its reasonable control, the Company and Albertsons must provide the City with written notice stating the details within thirty (30) days of such event causing the delay. If the City’s Building Official agrees that the Premises if not occupiable, then the time to meet and/or maintain the occupancy requirements shall be extended by the amount of time equal to the delay. Such circumstances include acts of God; war; acts of civil disobedience; fire or other casualty; and adverse weather conditions (such as, by way of illustration and not limitation, severe rainstorms, below-freezing temperatures, hurricanes, or tornadoes). Recommendation The resolution be approved. 11 Resolution - Renewing the Annual Contract with Butler Animal Health, LLC, dba Covetrus North America in the Total Estimated Amount of $162,500.00 for Veterinary Vaccines, Medicines, and Related Supplies Administrative Comments 1. This item is recommended by the Police Department – Animal Services Division. 2. Impact: Purchases under this contract will provide shelter animals with necessary vaccines and medicines, ensuring a safe and healthy environment for them while protecting residents from zoonotic diseases. 3. This renewal establishes the continuation of an annual contract to provide veterinary vaccines, medicines, and related supplies. This is the second and final, one-year renewal option. The current contract expires on March 31, 2022. 4. Funding for Fiscal Year 2021-22 is available in the Police Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Expenditure Fiscal Year(s) Butler Animal Health, LLC, dba Covetrus North America 4/1/22 – 3/31/23 $130,000.00 2021-22 $ 32,500.00 2022-23 TOTAL $162,500.00 Recommendation The resolution be approved. 12 Resolution - Approving and Accepting the Bid of RTP Armor, LLC, in an Amount Not to Exceed $350,000.00 for Police Ammunition Administrative Comments 1. This item is recommended by the Police Department. 2. Impact: Purchase of ammunition will provide the necessary supplies for firearms training and qualification as well as tactical operations. 3. This award establishes an annual contract to provide police ammunition. 4. There were no responses received for Items 4 and 5, and Item 3 will be rebid to reflect a specification change; therefore, these items will not be awarded at this time. 5. Funding for Fiscal Year 2021-22 is available in the Police Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. 6. Because this contract runs from March 2022 through March 2023, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Items Contract Term Total Estimated Amount Fiscal Year(s) RTP Armor, LLC 1 and 2 3/11/22 – 3/31/23 $195,000.00 2021-22 $155,000.00 2022-23 TOTAL NOT TO EXCEED AMOUNT $350,000.00 Recommendation The resolution be approved. 13 Resolution - Approving Additional Expenditures with Pasco Brokerage, Inc., in the Total Estimated Amount of $90,000.00 for the Purchase of Food Service Equipment through the State of Texas Local Government Statewide Cooperative Purchasing Program (BuyBoard) Administrative Comments 1. This item is recommended by the Parks & Recreation and Water Utilities departments. 2. Impact: Approval of this item will allow for the replacement of the aging food service equipment and ice machines at city facilities. 3. This contract will support the purchases of two Turbo Air refrigerator merchandisers and two Turbo Air reach-in freezers to replace the aging equipment at West Aquatic Center for a total estimated amount of $18,965.16. The Parks & Recreation Department will also purchase additional food service equipment after reviewing the needs of other recreational facilities. The Water Utilities Department will utilize this contract to replace an ice machine located at the Valley View Municipal Complex during this contract term. 4. A Vendor/Member contract between the City of Irving and Pasco Brokerage, Inc., was approved on March 19, 2020, by Administrative Award No. 6749. The contract supports utilization of BuyBoard Contract No. 598-19 for Food Service Equipment, Supplies and Appliances, which has been renewed through November 30, 2022. 5. Funding for Fiscal Year 2021-22 is available in the Non-Bond CIP Fund, in the Parks & Recreation Department budget within the General Fund, and in the Water & Sewer Operating Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Fund Pasco Brokerage, Inc. 3/11/22 – 11/30/22 $18,965.16 2021-22 Non-Bond CIP $50,000.00 General $10,000.00 Water & Sewer Operating $11,034.84 2022-23 General TOTAL $90,000.00 Recommendation The resolution be approved. 14 Resolution - Renewing the Contract with First Student, Inc., in the Total Estimated Amount of $70,000.00 for Bus Transportation Services for City of Irving Recreation Centers Administrative Comments 1. This item is recommended by the Parks and Recreation Department. 2. Impact: This contract will provide cost effective and safe bus transportation service to and from recreation center field trips for school-aged children. 3. This renewal establishes the continuation of an annual contract to provide bus transportation services for City of Irving recreation centers. This is the first of two, one-year renewal options. The current contract expires on April 30, 2022. 4. Funding for Fiscal Year 2021-22 is available in the Parks and Recreation Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) First Student, Inc. 5/1/22 - 4/30/23 $50,000.00 2021-22 $20,000.00 2022-23 TOTAL $70,000.00 Recommendation The resolution be approved. 15 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and The Clavier Group, Inc., dba Steinway Hall Dallas, and Authorizing the Purchase of a Steinway Model D Concert Grand Piano in the Total Estimated Amount of $176,272.00 through the State of Texas Local Government Statewide Cooperative Purchasing Program (BuyBoard) Administrative Comments 1. This item is recommended by the Irving Arts Center and the Financial Services Department – Purchasing Division. 2. Impact: Establishment of the Vendor/Member Contract between the City of Irving and The Clavier Group, Inc., dba Steinway Hall Dallas for utilization of BuyBoard Contract No. 619-20 which expires on August 31, 2022, will allow the city to procure musical instruments, equipment, supplies and repairs. 3. Purchase of this Steinway model D concert grand piano will serve existing music clients and attract additional rental clientele requiring use of a higher quality instrument than is currently available, thus increasing revenue stream potential. 4. Funding for this item has been requested from the American Rescue Plan Act (ARPA) funds received by the city; the city’s ARPA team has reviewed this request and recommends the use of ARPA funds for this expenditure. 5. ARPA funds are available to address the negative economic impacts of the pandemic, including aid to impacted industries such as tourism, travel, and hospitality. Aid is also available to help reopen travel business and organizations that were closed during the pandemic, to respond to the negative economic impacts of the pandemic, and to replace lost public sector revenue and cover government revenue losses that were due to the pandemic. 6. Funding in the total estimated amount of $176,272.00 is available in the Irving Arts Center General Fund. Recommendation The resolution be approved. 16 Resolution - Approving Additional Spending in the Total Estimated Amount of $350,000.00 for the Current One-Year Spending Term and Authorizing Expenditures in the Total Estimated Amount of $550,000.00 for the Upcoming Renewal Term with Mart, Inc., for Minor Construction, Repair, and Renovation Services through the Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center Administrative Comments 1. This item is recommended by the Capital Improvement Program (CIP) and Parks & Recreation departments. 2. Impact: Approval of this contract will allow the city to address infrastructure issues that necessitate minor construction projects and to address as-needed repairs to existing city facilities efficiently. 3. A Vendor/Member contract between the City of Irving and Mart, Inc., was approved on June 25, 2020 by RES-2020-202. The contract supports the utilization of TIPS Contract No. 200201, for trades, labor, and materials services, which has been renewed through April 30, 2023. 4. CIP is seeking an additional authorization of $350,000.00 to complete the current contract term which expires April 30, 2022. This amount will be available for as-needed minor construction, repair, and renovation services. 5. In addition, staff recommends authorizing as-needed expenditures for the upcoming renewal term beginning May 1, 2022, and running through April 30, 2023, which will support handling of as-needed small construction projects, minor remodeling, and emergency response situations in a timely and cost-effective manner during heavy work-load periods for Building Services. In addition, this contract will ensure that Parks & Recreation facilities are repaired in a timely, efficient, and cost-effective manner for our residents. 6. Funding for Fiscal Year 2021-22 is available in various departmental budgets within various funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Spending Term Estimated Amount Fiscal Year(s) Mart, Inc. 3/10/22 - 4/30/22 $350,000.00 2021-22 5/1/22 - 4/30/23 $184,000.00 $366,000.00 2022-23 TOTAL $900,000.00 Recommendation The resolution be approved. 17 Resolution - Renewing the Contract with CCGMG, LLC Series B in the Total Estimated Amount of $1,500,000.00 for Concrete Repair of Sidewalks, Utility Cuts, Streets, and Alleys Administrative Comments 1. This item is recommended by the Traffic & Transportation Department – Streets Division. 2. Impact: This contract supports the Road to the Future program. It will supplement the Streets Operations staff for as-needed concrete repair and maintenance of sidewalks, utility cuts, streets and alleys required for structural integrity and to enhance safety for citizens and motorists. 3. This renewal establishes the continuation of an annual contract to provide concrete repair services. This is the first of two, one-year renewal options. The current contract will expire on April 30, 2022. 4. Minority- and/or Women-Owned Business participation in this award is 100%. 5. Funding for Fiscal Year 2021-22 is available in the Street Improvement Bond Fund and in the Traffic and Transportation Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) CCGMG, LLC Series B 5/1/22 – 4/30/23 $ 1,125,000.00 2021-22 $ 375,000.00 2022-23 TOTAL $ 1,500,000.00 Recommendation The resolution be approved. 18 Resolution - Approving and Accepting the Bids of Core & Main, LP, Badger Meter, Inc., and Thirlkettle Corporation dba Aqua-Metrics Sales Company in the Total Estimated Amount of $510,000.00 for Water Meters Administrative Comments 1. This item is recommended by the Water Utilities Department. 2. Impact: This annual contract allows Water Utilities to replace aging and malfunctioning water meters, support the continuation of the Advanced Metering Infrastructure (AMI) initiative, and maintain accurate billing. 3. This award establishes a contract for the continuation of providing water meters through February 28, 2023. The award includes two, one-year renewal options. 4. Funding for Fiscal Year 2021-22 is available in the Water Sewer Non-Bond CIP and Water & Sewer System funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Group Contract Term FY 2021-22 Est. Expenditures FY 2022-23 Est. Expenditures Total Est. Annual Exp. Core & Main, LP 1, 3, 5 3/11/22 – 2/28/23 $300,000.00 $108,000.00 $408,000.00 Badger Meter, Inc. 2 $ 30,000.00 $ 22,000.00 $ 52,000.00 Aqua-Metrics Sales Company, dba Thirkettle Corporation 4 $ 30,000.00 $ 20,000.00 $ 50,000.00 TOTAL $360,000.00 $150,00000 $510,000.00 Recommendation The resolution be approved. 19 Resolution - Approving and Accepting the Bid from Dyna Pak Corporation in the Total Estimated Amount of $350,000.00 for Polyethylene Refuse and Recycling Bags Administrative Comments 1. This item is recommended by the Solid Waste Services Department. 2. Impact: Refuse and recycling bags provide residents with a convenient way to dispose of household garbage and recyclables. 3. This award establishes an annual contract for providing polyethylene refuse and recycling bags, in conjunction with Parks & Recreation warehouse operations and Water Utilities Customer Service. The award is for one year with two, one-year renewal options. 4. Staff recommends awarding this contract to the firm scoring the highest points based on the evaluation criteria established in the Best Value solicitation. 5. Bags are sold to residents at the city’s purchase cost plus applicable sales tax rounded up to the nearest whole dollar per City Ordinance No. 2021-10435. The cost of a roll of refuse bags is $13.47, and the cost of a roll of recycling bags is $14.31 under this new contract. Under the current contract the cost of a roll of refuse bags is $9.10, and the cost of a roll of recycling bags is $13.01. 6. Funding for Fiscal Year 2021-22 is available in the Solid Waste Services Operating Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Estimated Expenditure Fiscal Year(s) Dyna Pak Corporation 4/1/22 – 3/31/23 $260,000.00 2021-22 $ 90,000.00 2022-23 TOTAL $350,000.00 Recommendation The resolution be approved. 20 Resolution - Renewing the Annual Contract with Dealer Products, Inc., in an Amount Not to Exceed $100,000.00 for Communications Installation Hardware Parts Administrative Comments 1. This item is recommended by the Information Technology (IT) Department. 2. Impact: This agreement provides for communications installation hardware parts to support the make-ready process for new vehicles for Police, Fire, and General Government. IT Communications installs various technologies including modems, computers, and in-car video systems as required by the various departments in the make-ready process. 3. This renewal establishes the continuation of an annual contract to provide communications installation hardware parts to be used by the IT Department. This is the second and final one-year renewal option. The current contract expires on March 31, 2022. 4. Funding for Fiscal Year 2021-22 is available in various departmental budgets within various funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. 5. Because this annual contact runs from April 2022 through March 2023, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Est. Amount Fiscal Year Dealer Products, Inc. 4/1/22 - 3/31/23 $50,000.00 2021-22 $50,000.00 2022-23 TOTAL AMOUNT NOT TO EXCEED $100,000.00 Recommendation The resolution be approved. End of Bids 21 Ordinance - Approving the City of Irving Traffic and Transportation Engineering Design Manual Administrative Comments 1. This item is recommended by the Traffic and Transportation Department. 2. Impact: This Traffic and Transportation Engineering Design Manual will help clarify technical City standards to applicants regarding the land development process with respect to traffic management. 3. Approval of this ordinance continues the process improvements for the plan review process by the Traffic and Transportation Department, which most recently occurred with the 2019 adoption of the Access Management Manual. 4. Section 212.091 of the Texas Local Government Code requires a municipality to provide the applicant in the land development process a written statement of the reasons for conditional approval or disapproval that clearly articulates each specific reason for the conditional approval or disapproval with citations to the applicable regulation or ordinance. 5. This Manual will help guide developers, designers, and their engineers by establishing a published guideline illustrating the basic set of engineering requirements for the city. 6. These engineering design standards will also be utilized by the Capital Improvement Department thereby ensuring predictable and uniform designs for city-initiated capital projects. 7. No funding is required. Recommendation That the ordinance be approved. 22 Ordinance - Accepting the Certification that Brad M. LaMorgese, Candidate for City Council Place 2, is Unopposed in the May 7, 2022 City Election; Declaring Said Candidate as an Unopposed Candidate Elected to Office; and Cancelling the Election Related to This Office; and the Offices of City Council Place 1 and Place 7, Which Are Opposed, Shall Remain on the Ballot for the May 7, 2022 Regular Municipal Election Administrative Comments 1. This item has been recommended by the City Secretary’s Office. 2. Impact: Pursuant to Texas Election Code Section 2.051 and 2.052, the City of Irving may cancel a portion of the regular municipal election if there are no opposed at large races within that election. 3. The May 7, 2022 regular municipal election will be limited to Single-member Districts, Place 1 and Place 7. 4. This may not affect the number of vote centers on Election Day due to the Constitutional amendments that will be on the ballot but it should reduce the City’s election costs. Recommendation The ordinance be adopted.
APPOINTMENTS AND REPORTS Resolution - Appointments to the Irving Advisory Committee on Disabilities, Building and Standards Commission, Dallas County Utility and Reclamation Board, Irving Flood Control District (IFCD) Section I, IFCD Section III and Tax Increment Reinvestment Zone No. 1, to Fill Various Terms Administrative Comments 1. This item is recommended by the City Secretary’s Office. 2. Impact: Appointment of Irving residents or qualified members to boards and commissions assures that our residents have a voice in city government. 3. The positions under consideration include appointments to Advisory Committee on Disabilities, Building and Standards Commission, Dallas County Utility Reclamation District (DCURD), Irving Flood Control District (IFCD) Section I, IFCD Section III and Tax Increment Reinvestment Zone No. 1 board. 4. The City Council conducted interviews for various vacancies on October 18, 23, and 25, 2021. 5. The Board of Directors for DCURD, IFCD Section I and IFCD Section III have each submitted a letter of recommendation for City Council consideration in appointing a board member to fill a vacant seat. Recommendation The resolution be approved.
Take Any Necessary Action Relating to Gift(S) of Real and Personal Property From Clay W. Gilbert Estate Regarding 309 And 313 S. O’Connor Road Adjournment
Mar 10, 2022 City Council
Organizational Service Announcements Invocation Pastor Larry Pittman, Irving Baptist Fellowship Pledge of Allegiance Proclamations and Special Recognitions
2 Approving Work Session Minutes for Thursday, February 24, 2022 3 Approving Regular Meeting Minutes for Thursday, February 24, 2022 4 Ordinance - Amending Ordinance No. 2021-10489 Providing Budget Adjustment #4 to the 2021-22 Fiscal Year Budget Administrative Comments: 1. This item has been recommended by the Financial Services Department. 2. Budget Adjustments are needed in the following funds: General Fund, Risk Mitigation Fund, General Debt Service Fund, Municipal Drainage Utility CO Debt Service Fund, Garage Fund, IT Internal Service Fund, Solid Waste Services Fund, Water and Sewer System Fund, Municipal Drainage Utility Fund, General Non-Bond CIP Fund, Street Improvement Bond Fund, Infrastructure Bond Fund, ICVB General Fund, IAC General Fund, IAC Computer Replacement Fund, Museum Fund, CDBG-CV Grant Fund, ESG-CV Grant Fund, and Miscellaneous Special Revenue Fund. 3. The adjustments have been proposed by city staff and have been reviewed and recommended by Budget staff and Financial Services. 4. Total Budgeted Revenues = $134,149,811 Total Budgeted Expenditures = $151,792,348 and Total Fund Balance Net Impact = ($17,642,537). Recommendation The ordinance be adopted. 5 Resolution - Approving a Settlement Agreement and Release in the Lawsuit Styled City of Irving, Plaintiff, as Subrogee for Fisher & Wagner V. Isabel Kling, Et Al. Administrative Comments 1. This item is recommended by the City Attorney’s Office and the Human Resources Department. 2. Impact: This settlement involves a subrogation lien against the Defendants Isabel Kling, Robert Morgan and Michelle Morgan, for recovery paid by their insurance carrier for a motor vehicle incident involving Officers Ary Fisher and Anibal Wagner. 3. This lawsuit was filed on October 2, 2020. 4. City Council was briefed on this item in Executive Session on September 16, 2021. 5. The Parties have reached a proposed settlement for dismissal of the lawsuit and reimbursement of $60,000.00 to be paid to the City of Irving by the Defendant’s insurance carrier USAA Insurance. Recommendation The resolution be approved. 6 Resolution - Awarding a Contract to Real Network Services, Inc., in the Amount of $118,482.00 for the Georgia Farrow Recreation Center Restroom Renovation Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department, the Planning and Community Development Department and Parks and Recreation Department. It supports: Strategic Objective 4.5 – Implement enhancements to cultural and recreational facilities 2. Impact: This project will renovate an existing men’s restroom into two family restrooms, a women’s restroom into a utility and storage room. 3. The new utility and storage room will create space for a washer and dryer unit, ice machine and refrigerator at Georgia Farrow Recreation Center building located in West Park. 4. This item was presented to the Parks and Recreation Advisory Board meeting at the November 11, 2021 meeting. 5. This project is being funded by the U.S. Department of Housing and Urban Development using a Section 108 Loan and is subject to all Federal Laws and Regulations. 6. Bids were received from five (5) bidders. Real Network Services, Inc. submitted the lowest responsive responsible bid of $118,482.00. This is $24,041.78 (17%) below the funding allocated for this project. 7. Minority and/or Women-owned Business (M/WBE) participation in this award is 100%. 8. Funding in the amount of $118,482.00 is available by the Section 108 Guarantee Program. Recommendation The resolution be approved. 7 Resolution - Approving Addendum No. 1 to the Professional Services Agreement Between the City of Irving and Freese and Nichols, Inc., in the Amount of $1,994,000.00 for Additional Services for the West Irving Creek Channel Improvements Project for Phase-A from Alan-A-Dale to Wyche Park Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. It supports Strategic Objective: 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This contract supports the Drainage Solutions for a Better Tomorrow initiative. This addendum provides funding for engineering design to improve the capacity of the West Irving Creek Channel in containing the 100-year flood event inside the improved channel from Alan-A-Dale to Wyche Park. 3. This addendum will add funding to the contract for these additional items: a. Drainage improvements consisting of 3600 linear feet of a cast-in-place rectangular channel with decorative facing and box culvert to replace the existing trapezoidal channel. b. Additional detention excavation and reconstruction of outlet structure in Wyche Park Detention c. Water quality pond improvements within Wyche Park including plantings, trash collection system, forebay control structure d. Utility improvements consisting of replacement of 4800 linear feet of wastewater line e. Pavement improvements consisting of four (4) bridge structures and replacement of pavement at creek crossings f. Subsurface Utility Engineering (SUE) Investigations g. Descriptive Instruments & Right-Of-Way/Real Estate Services h. Bid and Construction phase assistance 4. Funding in the amount of $1,994,000.00 is available within the Municipal Drainage Utility C.O. Fund. Recommendation The resolution be approved. 8 Resolution - Approving a Sales Contract with Irma Marquez and Joaquin Marquez, in the Amount of $247,500.00, for a Warranty Deed for the Hilburn Court Drainage Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater, and storm water systems. 2. Impact: This contract supports Drainage Solutions for a Better Tomorrow. This deed acquisition is necessary for the improvement of drainage for the Hilburn Court Drainage Project. 3. The deed is for acquisition of property, in total of 5,910 square-feet, located at 1222 Hilburn Court, owned by Irma Marquez and Joaquin Marquez. The property includes a structure planned for future demolition. 4. Funding in the amount of $247,500.00 is available within the Municipal Drainage Utility C.O. Fund. Recommendation The resolution be approved. 9 Resolution - Approving an Economic Incentive Agreement Between the City of Irving and Albertsons, LLC in an Amount Dependent Upon Annual Qualification Administrative Comments 1. This item is recommended by the Office of Economic Development. 2. Impact: Approval of this Economic Development Incentive Agreement (EDIA) with Albertsons, LLC, will attract a full-service Albertson’s Grocery Store to occupy retail space at the Shady Grove Plaza Shopping Center, 2200 N. Shady Grove Road. 3. This economic development incentive agreement was discussed in Executive Session of the Irving City Council Work Session on December 9, 2021, January 13, 2022, and February 10, 2022. 4. Under this Agreement, the minimum qualification levels for Albertsons, LLC are as follows: Enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022; Occupy a minimum of 45,000 square feet of retail space in the Shady Grove Plaza Shopping Center and operate a full-service Albertsons Grocery Store no later than December 31, 2023. In addition, the company must achieve and maintain annual taxable sales of at least $2.5 million at the site by December 31, 2025. 5. Upon achievement and verification of all minimum qualifications, Albertsons would be eligible to receive economic development incentive grants for reimbursement of 75% of the net new taxes paid to the City on Business Personal Property owned by Albertsons and located at the site; and reimbursement of 75% of the net new sales taxes paid to the City generated by Albertsons at the site. 6. Should the company fail to enter into a minimum 10-year lease by June 30, 2022, the Agreement shall automatically expire. Should the company fail to meet the occupancy requirement by December 31, 2023, the Agreement shall automatically expire. 7. All minimum qualifications must be maintained throughout the term of the Agreement. Should the company be determined to be in default, it shall no longer be eligible to receive incentive payments under this Agreement. If the company is determined to be in default in Years 1 thru 5, it must repay one hundred percent (100%) of all incentive payments received from the City plus interest; If the company is determined to be in default in Years 6 thru 8, it must repay fifty percent (50%) of all incentive payments received from the City plus interest; If the company is determined to be in default in Years 9 thru 10, it must repay one hundred percent (100%) of the previous grant year payment received from City plus interest. 8. If the Company is unable meet the occupancy requirement due to circumstances beyond its reasonable control, the Company provide the City with written notice stating the details within thirty (30) days of such event causing the delay. If the City’s Building Official agrees that the Premises if not occupiable, then the time to meet and/or maintain the occupancy requirements shall be extended by the amount of time equal to the delay. Such circumstances include acts of God; war; acts of civil disobedience; fire or other casualty; and adverse weather conditions (such as, by way of illustration and not limitation, severe rain storms, below-freezing temperatures, hurricanes, or tornadoes). Recommendation The resolution be approved. 10 Resolution - Approving an Economic Incentive Agreement Between the City of Irving and TSCA-222, LP in an Estimated Amount of $309,000 for the Property Located at 2200- 2314 N. Shady Grove Road Administrative Comments 1. This item is recommended by the Office of Economic Development. 2. Impact: Approval of this agreement will provide incentives to TSCA-222, LP for the completion of qualifying improvements to the Shady Grove Plaza Shopping Center, 2200-2314 N. Shady Grove Road to attract an Albertson’s Grocery Store. 3. This economic development incentive agreement was discussed in Executive Session of the Irving City Council Work Session on December 9, 2021, January 13, 2022, and February 10, 2022. 4. Under this Agreement, the minimum qualification levels for TSCA-222, LP are as follows: Enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022; Complete and expend a minimum of $2,000,000 in required capital improvements to the Shady Grove Plaza Shopping Center in accordance with the (1) Project Scope of Work, (2) Project Budget, and (3) Project Building Elevations (including descriptions of proposed improvements and exterior construction materials) by December 31, 2023; Occupancy of a minimum of 45,000 square feet of retail space in the Shady Grove Plaza Shopping Center and operation of a full-service Albertsons Grocery Store no later than December 31, 2023. 5. Upon achievement and verification of entering a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store at the site no later than June 30, 2022, the City of Irving will waive all permit fees charged by the City of Irving on planned exterior and parking lot improvements to the shopping center. 6. Upon achievement and verification of all capital improvements and occupancy requirements, TSCA-222, LP would be eligible to receive an economic development incentive grant of $300,000 plus the waiver of permit fees for interior improvements. 7. The final payment amount will be determined after staff review and verification of invoices and/or proof of payment by TSCA-222, LP to all contractors, material suppliers and vendors for eligible work performed and/or material and services rendered in accordance with the provisions of the agreement. No reimbursement will be made unless all terms of the agreement are satisfied. 8. If all capital improvements are not kept in ‘like-new’ condition (less normal wear and tear) for five (5) years after project completion, and/or if Albertsons fails to occupy or maintain occupancy for the entire term of the agreement, full recapture of all grants paid by the City of Irving, including the full-value of any permit fees waived by the City of Irving, will apply. 9. Should the company fail to enter into a minimum 10-year lease for at least 45,000 square feet of retail space for a full-service Albertsons Grocery Store by June 30, 2022, the Agreement shall automatically expire. Should the company fail to meet the occupancy requirement by December 31, 2023, the Agreement shall automatically expire. 10. If the Albertsons Grocery Store is unable meet the occupancy requirement due to circumstances beyond its reasonable control, the Company and Albertsons must provide the City with written notice stating the details within thirty (30) days of such event causing the delay. If the City’s Building Official agrees that the Premises if not occupiable, then the time to meet and/or maintain the occupancy requirements shall be extended by the amount of time equal to the delay. Such circumstances include acts of God; war; acts of civil disobedience; fire or other casualty; and adverse weather conditions (such as, by way of illustration and not limitation, severe rainstorms, below-freezing temperatures, hurricanes, or tornadoes). Recommendation The resolution be approved. 11 Resolution - Renewing the Annual Contract with Butler Animal Health, LLC, dba Covetrus North America in the Total Estimated Amount of $162,500.00 for Veterinary Vaccines, Medicines, and Related Supplies Administrative Comments 1. This item is recommended by the Police Department – Animal Services Division. 2. Impact: Purchases under this contract will provide shelter animals with necessary vaccines and medicines, ensuring a safe and healthy environment for them while protecting residents from zoonotic diseases. 3. This renewal establishes the continuation of an annual contract to provide veterinary vaccines, medicines, and related supplies. This is the second and final, one-year renewal option. The current contract expires on March 31, 2022. 4. Funding for Fiscal Year 2021-22 is available in the Police Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Expenditure Fiscal Year(s) Butler Animal Health, LLC, dba Covetrus North America 4/1/22 – 3/31/23 $130,000.00 2021-22 $ 32,500.00 2022-23 TOTAL $162,500.00 Recommendation The resolution be approved. 12 Resolution - Approving and Accepting the Bid of RTP Armor, LLC, in an Amount Not to Exceed $350,000.00 for Police Ammunition Administrative Comments 1. This item is recommended by the Police Department. 2. Impact: Purchase of ammunition will provide the necessary supplies for firearms training and qualification as well as tactical operations. 3. This award establishes an annual contract to provide police ammunition. 4. There were no responses received for Items 4 and 5, and Item 3 will be rebid to reflect a specification change; therefore, these items will not be awarded at this time. 5. Funding for Fiscal Year 2021-22 is available in the Police Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. 6. Because this contract runs from March 2022 through March 2023, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Items Contract Term Total Estimated Amount Fiscal Year(s) RTP Armor, LLC 1 and 2 3/11/22 – 3/31/23 $195,000.00 2021-22 $155,000.00 2022-23 TOTAL NOT TO EXCEED AMOUNT $350,000.00 Recommendation The resolution be approved. 13 Resolution - Approving Additional Expenditures with Pasco Brokerage, Inc., in the Total Estimated Amount of $90,000.00 for the Purchase of Food Service Equipment through the State of Texas Local Government Statewide Cooperative Purchasing Program (BuyBoard) Administrative Comments 1. This item is recommended by the Parks & Recreation and Water Utilities departments. 2. Impact: Approval of this item will allow for the replacement of the aging food service equipment and ice machines at city facilities. 3. This contract will support the purchases of two Turbo Air refrigerator merchandisers and two Turbo Air reach-in freezers to replace the aging equipment at West Aquatic Center for a total estimated amount of $18,965.16. The Parks & Recreation Department will also purchase additional food service equipment after reviewing the needs of other recreational facilities. The Water Utilities Department will utilize this contract to replace an ice machine located at the Valley View Municipal Complex during this contract term. 4. A Vendor/Member contract between the City of Irving and Pasco Brokerage, Inc., was approved on March 19, 2020, by Administrative Award No. 6749. The contract supports utilization of BuyBoard Contract No. 598-19 for Food Service Equipment, Supplies and Appliances, which has been renewed through November 30, 2022. 5. Funding for Fiscal Year 2021-22 is available in the Non-Bond CIP Fund, in the Parks & Recreation Department budget within the General Fund, and in the Water & Sewer Operating Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Fund Pasco Brokerage, Inc. 3/11/22 – 11/30/22 $18,965.16 2021-22 Non-Bond CIP $50,000.00 General $10,000.00 Water & Sewer Operating $11,034.84 2022-23 General TOTAL $90,000.00 Recommendation The resolution be approved. 14 Resolution - Renewing the Contract with First Student, Inc., in the Total Estimated Amount of $70,000.00 for Bus Transportation Services for City of Irving Recreation Centers Administrative Comments 1. This item is recommended by the Parks and Recreation Department. 2. Impact: This contract will provide cost effective and safe bus transportation service to and from recreation center field trips for school-aged children. 3. This renewal establishes the continuation of an annual contract to provide bus transportation services for City of Irving recreation centers. This is the first of two, one-year renewal options. The current contract expires on April 30, 2022. 4. Funding for Fiscal Year 2021-22 is available in the Parks and Recreation Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) First Student, Inc. 5/1/22 - 4/30/23 $50,000.00 2021-22 $20,000.00 2022-23 TOTAL $70,000.00 Recommendation The resolution be approved. 15 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and The Clavier Group, Inc., dba Steinway Hall Dallas, and Authorizing the Purchase of a Steinway Model D Concert Grand Piano in the Total Estimated Amount of $176,272.00 through the State of Texas Local Government Statewide Cooperative Purchasing Program (BuyBoard) Administrative Comments 1. This item is recommended by the Irving Arts Center and the Financial Services Department – Purchasing Division. 2. Impact: Establishment of the Vendor/Member Contract between the City of Irving and The Clavier Group, Inc., dba Steinway Hall Dallas for utilization of BuyBoard Contract No. 619-20 which expires on August 31, 2022, will allow the city to procure musical instruments, equipment, supplies and repairs. 3. Purchase of this Steinway model D concert grand piano will serve existing music clients and attract additional rental clientele requiring use of a higher quality instrument than is currently available, thus increasing revenue stream potential. 4. Funding for this item has been requested from the American Rescue Plan Act (ARPA) funds received by the city; the city’s ARPA team has reviewed this request and recommends the use of ARPA funds for this expenditure. 5. ARPA funds are available to address the negative economic impacts of the pandemic, including aid to impacted industries such as tourism, travel, and hospitality. Aid is also available to help reopen travel business and organizations that were closed during the pandemic, to respond to the negative economic impacts of the pandemic, and to replace lost public sector revenue and cover government revenue losses that were due to the pandemic. 6. Funding in the total estimated amount of $176,272.00 is available in the Irving Arts Center General Fund. Recommendation The resolution be approved. 16 Resolution - Approving Additional Spending in the Total Estimated Amount of $350,000.00 for the Current One-Year Spending Term and Authorizing Expenditures in the Total Estimated Amount of $550,000.00 for the Upcoming Renewal Term with Mart, Inc., for Minor Construction, Repair, and Renovation Services through the Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center Administrative Comments 1. This item is recommended by the Capital Improvement Program (CIP) and Parks & Recreation departments. 2. Impact: Approval of this contract will allow the city to address infrastructure issues that necessitate minor construction projects and to address as-needed repairs to existing city facilities efficiently. 3. A Vendor/Member contract between the City of Irving and Mart, Inc., was approved on June 25, 2020 by RES-2020-202. The contract supports the utilization of TIPS Contract No. 200201, for trades, labor, and materials services, which has been renewed through April 30, 2023. 4. CIP is seeking an additional authorization of $350,000.00 to complete the current contract term which expires April 30, 2022. This amount will be available for as-needed minor construction, repair, and renovation services. 5. In addition, staff recommends authorizing as-needed expenditures for the upcoming renewal term beginning May 1, 2022, and running through April 30, 2023, which will support handling of as-needed small construction projects, minor remodeling, and emergency response situations in a timely and cost-effective manner during heavy work-load periods for Building Services. In addition, this contract will ensure that Parks & Recreation facilities are repaired in a timely, efficient, and cost-effective manner for our residents. 6. Funding for Fiscal Year 2021-22 is available in various departmental budgets within various funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Spending Term Estimated Amount Fiscal Year(s) Mart, Inc. 3/10/22 - 4/30/22 $350,000.00 2021-22 5/1/22 - 4/30/23 $184,000.00 $366,000.00 2022-23 TOTAL $900,000.00 Recommendation The resolution be approved. 17 Resolution - Renewing the Contract with CCGMG, LLC Series B in the Total Estimated Amount of $1,500,000.00 for Concrete Repair of Sidewalks, Utility Cuts, Streets, and Alleys Administrative Comments 1. This item is recommended by the Traffic & Transportation Department – Streets Division. 2. Impact: This contract supports the Road to the Future program. It will supplement the Streets Operations staff for as-needed concrete repair and maintenance of sidewalks, utility cuts, streets and alleys required for structural integrity and to enhance safety for citizens and motorists. 3. This renewal establishes the continuation of an annual contract to provide concrete repair services. This is the first of two, one-year renewal options. The current contract will expire on April 30, 2022. 4. Minority- and/or Women-Owned Business participation in this award is 100%. 5. Funding for Fiscal Year 2021-22 is available in the Street Improvement Bond Fund and in the Traffic and Transportation Department budget within the General Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Total Estimated Amount Fiscal Year(s) CCGMG, LLC Series B 5/1/22 – 4/30/23 $ 1,125,000.00 2021-22 $ 375,000.00 2022-23 TOTAL $ 1,500,000.00 Recommendation The resolution be approved. 18 Resolution - Approving and Accepting the Bids of Core & Main, LP, Badger Meter, Inc., and Thirlkettle Corporation dba Aqua-Metrics Sales Company in the Total Estimated Amount of $510,000.00 for Water Meters Administrative Comments 1. This item is recommended by the Water Utilities Department. 2. Impact: This annual contract allows Water Utilities to replace aging and malfunctioning water meters, support the continuation of the Advanced Metering Infrastructure (AMI) initiative, and maintain accurate billing. 3. This award establishes a contract for the continuation of providing water meters through February 28, 2023. The award includes two, one-year renewal options. 4. Funding for Fiscal Year 2021-22 is available in the Water Sewer Non-Bond CIP and Water & Sewer System funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Group Contract Term FY 2021-22 Est. Expenditures FY 2022-23 Est. Expenditures Total Est. Annual Exp. Core & Main, LP 1, 3, 5 3/11/22 – 2/28/23 $300,000.00 $108,000.00 $408,000.00 Badger Meter, Inc. 2 $ 30,000.00 $ 22,000.00 $ 52,000.00 Aqua-Metrics Sales Company, dba Thirkettle Corporation 4 $ 30,000.00 $ 20,000.00 $ 50,000.00 TOTAL $360,000.00 $150,00000 $510,000.00 Recommendation The resolution be approved. 19 Resolution - Approving and Accepting the Bid from Dyna Pak Corporation in the Total Estimated Amount of $350,000.00 for Polyethylene Refuse and Recycling Bags Administrative Comments 1. This item is recommended by the Solid Waste Services Department. 2. Impact: Refuse and recycling bags provide residents with a convenient way to dispose of household garbage and recyclables. 3. This award establishes an annual contract for providing polyethylene refuse and recycling bags, in conjunction with Parks & Recreation warehouse operations and Water Utilities Customer Service. The award is for one year with two, one-year renewal options. 4. Staff recommends awarding this contract to the firm scoring the highest points based on the evaluation criteria established in the Best Value solicitation. 5. Bags are sold to residents at the city’s purchase cost plus applicable sales tax rounded up to the nearest whole dollar per City Ordinance No. 2021-10435. The cost of a roll of refuse bags is $13.47, and the cost of a roll of recycling bags is $14.31 under this new contract. Under the current contract the cost of a roll of refuse bags is $9.10, and the cost of a roll of recycling bags is $13.01. 6. Funding for Fiscal Year 2021-22 is available in the Solid Waste Services Operating Fund, while funding for Fiscal Year 2022-23 is subject to budget appropriation. Vendor Contract Term Estimated Expenditure Fiscal Year(s) Dyna Pak Corporation 4/1/22 – 3/31/23 $260,000.00 2021-22 $ 90,000.00 2022-23 TOTAL $350,000.00 Recommendation The resolution be approved. 20 Resolution - Renewing the Annual Contract with Dealer Products, Inc., in an Amount Not to Exceed $100,000.00 for Communications Installation Hardware Parts Administrative Comments 1. This item is recommended by the Information Technology (IT) Department. 2. Impact: This agreement provides for communications installation hardware parts to support the make-ready process for new vehicles for Police, Fire, and General Government. IT Communications installs various technologies including modems, computers, and in-car video systems as required by the various departments in the make-ready process. 3. This renewal establishes the continuation of an annual contract to provide communications installation hardware parts to be used by the IT Department. This is the second and final one-year renewal option. The current contract expires on March 31, 2022. 4. Funding for Fiscal Year 2021-22 is available in various departmental budgets within various funds, while funding for Fiscal Year 2022-23 is subject to budget appropriation. 5. Because this annual contact runs from April 2022 through March 2023, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Est. Amount Fiscal Year Dealer Products, Inc. 4/1/22 - 3/31/23 $50,000.00 2021-22 $50,000.00 2022-23 TOTAL AMOUNT NOT TO EXCEED $100,000.00 Recommendation The resolution be approved. End of Bids 21 Ordinance - Approving the City of Irving Traffic and Transportation Engineering Design Manual Administrative Comments 1. This item is recommended by the Traffic and Transportation Department. 2. Impact: This Traffic and Transportation Engineering Design Manual will help clarify technical City standards to applicants regarding the land development process with respect to traffic management. 3. Approval of this ordinance continues the process improvements for the plan review process by the Traffic and Transportation Department, which most recently occurred with the 2019 adoption of the Access Management Manual. 4. Section 212.091 of the Texas Local Government Code requires a municipality to provide the applicant in the land development process a written statement of the reasons for conditional approval or disapproval that clearly articulates each specific reason for the conditional approval or disapproval with citations to the applicable regulation or ordinance. 5. This Manual will help guide developers, designers, and their engineers by establishing a published guideline illustrating the basic set of engineering requirements for the city. 6. These engineering design standards will also be utilized by the Capital Improvement Department thereby ensuring predictable and uniform designs for city-initiated capital projects. 7. No funding is required. Recommendation That the ordinance be approved. 22 Ordinance - Accepting the Certification that Brad M. LaMorgese, Candidate for City Council Place 2, is Unopposed in the May 7, 2022 City Election; Declaring Said Candidate as an Unopposed Candidate Elected to Office; and Cancelling the Election Related to This Office; and the Offices of City Council Place 1 and Place 7, Which Are Opposed, Shall Remain on the Ballot for the May 7, 2022 Regular Municipal Election Administrative Comments 1. This item has been recommended by the City Secretary’s Office. 2. Impact: Pursuant to Texas Election Code Section 2.051 and 2.052, the City of Irving may cancel a portion of the regular municipal election if there are no opposed at large races within that election. 3. The May 7, 2022 regular municipal election will be limited to Single-member Districts, Place 1 and Place 7. 4. This may not affect the number of vote centers on Election Day due to the Constitutional amendments that will be on the ballot but it should reduce the City’s election costs. Recommendation The ordinance be adopted.
APPOINTMENTS AND REPORTS Resolution - Appointments to the Irving Advisory Committee on Disabilities, Building and Standards Commission, Dallas County Utility and Reclamation Board, Irving Flood Control District (IFCD) Section I, IFCD Section III and Tax Increment Reinvestment Zone No. 1, to Fill Various Terms Administrative Comments 1. This item is recommended by the City Secretary’s Office. 2. Impact: Appointment of Irving residents or qualified members to boards and commissions assures that our residents have a voice in city government. 3. The positions under consideration include appointments to Advisory Committee on Disabilities, Building and Standards Commission, Dallas County Utility Reclamation District (DCURD), Irving Flood Control District (IFCD) Section I, IFCD Section III and Tax Increment Reinvestment Zone No. 1 board. 4. The City Council conducted interviews for various vacancies on October 18, 23, and 25, 2021. 5. The Board of Directors for DCURD, IFCD Section I and IFCD Section III have each submitted a letter of recommendation for City Council consideration in appointing a board member to fill a vacant seat. Recommendation The resolution be approved.
Take Any Necessary Action Relating to Gift(S) of Real and Personal Property From Clay W. Gilbert Estate Regarding 309 And 313 S. O’Connor Road Adjournment