Invocation Pastor Andrew Jackson, Jr. of West Irving Church of God in Heaven Church, Irving, TX Pledge of Allegiance
Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions
Citizens' Forum Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda. Public Hearing: Items 1 through 26
1 City Operations Update 2 Heritage Crossing Update 3 Public Hearing - Conflict of Interest Regarding Councilman Kyle Taylor and His Employment as Coordinator of Volunteers for Irving Cares, Inc., and Irving Cares' Application for Community Development Block Grant Funding for the 2016-17 Year and Future Years Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. Irving Cares, Inc., has applied for grants of CDBG funds from the City of Irving for the 2016-2017 budget year in the cumulative amount of $50,000.00. 3. In May of 2016, Kyle Taylor, who had been and remains employed as the Coordinator of Volunteers for Irving Cares, Inc., was elected to serve as member of the City of Irving City Council. In accordance with Chapter 271 of the Texas Local Government Code, Councilman Taylor has executed a Conflict of Interest Affidavit declaring a conflict of interest regarding City contracts with Irving Cares, Inc. 4. Federal regulations (24 CFR 570.611(d)) provides that in order to request a waiver to HUD’s conflict of interest regulations, a full disclosure of the nature of the conflict must be documented. This public hearing will allow the City to document the disclosure of the conflict of interest, thereby allowing the City to request a waiver so that the City may continue to contract with Irving Cares, Inc., to provide services to Irving residents. 5. Councilman Taylor will not participate in the deliberation or vote on any CDBG funding decisions by the City Council due to the conflict of interest issue. This includes all discussions and votes on CDBG funding allocations and the City’s Action Plan. Councilman Taylor will remove himself from the room any time these items are before the City Council for discussion or action. Recommendation Input be taken under advisement.
Public Hearing - Obtain Citizen Input on the Fiscal Year 2016-2017 Action Plan for the Use of Funds from the United States Department of Housing and Urban Development in the Amount of $2,819,66.00 Administrative Comments 1. This item is being recommended by the Planning and Community Development Department. 2. In compliance with Federal requirements of the provision for citizen participation in the development of the Fiscal Year 2016-2017 Action Plan, one prior public hearing was conducted on June 15, 2016, at the Housing and Human Services Board meeting. The public hearings include a presentation of an overview of the five-year Consolidated Plan priorities and the primary objectives of the Community Development Block Grant, Home Investment Partnerships Grant, and the Emergency Solutions Grant. The public hearings also include a review of proposed grant-funded activities, a discussion of challenges, and Fiscal Year 2016-2017 funding allocations. 3. In further compliance with the United States Department of Housing and Urban Development (HUD) regulations, a draft version of the Fiscal Year 2016-2017 Action Plan was made available for public review and comment, beginning June 13, 2016, through July 20, 2016. Draft copies of the Fiscal Year 2016-2017 Action Plan were made available online and were distributed to City Hall and the South Irving Library. Notices of the public hearings and Request for Public Comment Regarding the Fiscal Year 2016-2017 Action Plan were published in the Irving Rambler on June 11, 2016. 4. This item was presented to the Community Services and Public Safety Committee on June 23, 2016. 5. Following City Council approval of the Fiscal Year 2016-2017 Action Plan, the documents will be submitted to HUD on or before August 15, 2016. Total anticipated funding for Fiscal Year 2016-2017 ($2,819,696.00) is expected to be available as of October 1, 2016, and includes the following: Community Development Block Grant ($2,040,067.00), Home Investment Partnerships Grant ($594,173.00), and Emergency Solutions Grant ($185,456.00). Recommendation Input be taken under advisement.
Resolution - Authorizing a Request to the U.S. Department of Housing and Urban Development for Approval of a Waiver of Conflict of Interest Requirements Relative to the City of Irving Action Plan for 2016-2017 and Future Years Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. In compliance with the requirements of federal regulations (24 CFR 570.611(d)), the City of Irving wishes to request an exception to HUD’s CDBG Conflict of Interest regulations on behalf of Irving Cares, Inc. 3. This resolution authorizes staff to submit an application for a waiver from HUD’s conflict of interest regulations relative to the City’s proposed CDBG, ESG and HOME grant applications for 2016-2017 and the subsequent two years. 4. The City of Irving asserts that an exception in this case will further the purposes of the Community Development Block Grant and the effective and efficient administration of both programs, for the following reasons: Irving Cares has been a regular applicant for and recipient of CDBG Grant funds through the City, and Irving Cares has proven itself a successful user of CDBG funds. Irving Care’s receipt of CDBG funding preceded Councilman Kyle Taylor’s election to the City of Irving City Council which has created a conflict of interest. The current application for funding by Irving Cares is commensurate with the funding sought and granted in prior years. The City of Irving publicly solicits proposals for CDBG funding annually, including for the 2016-2017 grant year. Irving Cares is dedicated to serving low to moderate income persons, and is dedicated to identifying and providing its residents with temporary assistance and training to promote self-sufficiency. Irving Cares has successfully documented its compliance with the CDBG regulations and has fully exhausted its CDBG funding in prior years. Councilman Taylor will play no role in the Irving Cares application and also will not discuss or vote on any other CDBG funding allocation. The CDBG funds sought by Irving Cares are critical to Irving Care’s ability to carry out its Mission. Irving Cares serves the public interest and the granting of this waiver will also serve the public interest. 5. Approval of the waiver will allow the City Council to approve the 2016-2017 Action Plan and associated funding allocations at its August 4, 2016 Council meeting. Recommendation The resolution be approved.
CONSENT AGENDA 5 Approving Work Session Minutes for Wednesday, July 06, 2016 6 Approving Regular Meeting Minutes for Thursday, July 07, 2016 8 Resolution - Adopting a Prevailing Wage Rate for Use on City Construction Contracts Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. 2. State law requires that prevailing wage rates be established for construction of a public work, including a building, highway, road, excavation and repair work or other project development or improvement. 3. Impact: By previous action, the Council adopted the Federally compiled Davis Bacon Act wage standards pertaining to the use of prevailing wage rate for construction of public works. 4. The Davis Bacon standards are most appropriate for typical public construction projects such as streets, water, and sewer. Other wage standards are more appropriate for building construction. The North Texas Commercial Construction Industry Wage Survey is conducted every other year by TEXO a chapter of the Associated General Contractors & Associated Building Contractors, Independent Electrical Contractors, Hispanic Contractors Association, Construction Financial Managers Association and the North Texas Chapter of the American Subcontractors Association. The members of each association, regardless of their labor affiliation either union or non-union, are surveyed by an independent third party accounting firm who compiles, tabulates and produces the final wage determinations for the survey. The survey, which covers only commercial construction and not residential, highway or heavy industrial projects, has been utilized by other municipalities and school districts. 5. Based upon this information, it is staff’s opinion that it is in the City’s best interest to adopt the TEXO wage rates for building construction and maintain the Davis Bacon standard for all non-building projects. Recommendation The resolution be approved. 9 Resolution - Approving an Interlocal Agreement for Security and Peace Officer Services Between the City of Irving and the Irving Independent School District (IISD) to Maintain the School Resource Officer Program at IISD Campuses Administrative Comments 1. This item is recommended by the Police Department. It supports Strategic Objective No. 4.1: Safeguard public safety, security and health. 2. Impact: This agreement will provide security and peace officer services to protect IISD property and the safety and welfare of IISD students and personnel. 3. This is an annual agreement which takes effect August 1, 2016, and will continue for additional one-year terms until terminated by either party, but not before August 1, 2017. 4. The Irving Independent School District shall pay the City 50% of the costs for one Sergeant and 17 School Resource Officers’ salaries, retirement, health insurance, workers compensation insurance, and unemployment insurance. The City’s portion is estimated at $987,562.00, not including overtime. The funds are available in the Police Department budget. 5. Payments will be in three equal payments as compensation due on December 1, April 1, and August 1, in each year which this agreement is effective. Recommendation The resolution be approved. 10 Resolution - Approving Change Order No. 1 to RKM Utility Services, Inc., in the Amount of $98,914.50 for the Evergreen Street, Segundo Drive and Glenwick Lane Water & Wastewater Improvement Project Administrative Comments 1. This item is recommended by the Capital Improvement Program, Economic Development and Water Utilities Departments. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems and Strategic Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing. 2. Impact: This work will install the water line and the wastewater line which will service new homes developed as part of the Delaware Creek at Heritage Crossing Phase I Project. 3. The installation will include 788 linear feet of 6-inch water line below the future Renaissance Lane from Schulze to Sixth Street and associated connects. The project will also include abandoning a portion of the existing wastewater line, which conflicts with the development, as well as installation of 427 linear feet of 8-inch wastewater line along the future alley to service the existing homes along Larry Drive. 4. This change order increases the contract by $98,914.50 (5.04%) and zero calendar days. 5. Staff has negotiated a fair and reasonable price for this change order based on existing unit prices in the contract. 6. Funding in the amount of $98,914.50 is available in the Water and Sewer System Non-Bond CIP Fund. Recommendation The resolution be approved. 11 Resolution - Approving a One-Year Renewal of the Continuum of Care Grant from the United States Department of Housing and Urban Development through the Dallas Area/Irving Continuum of Care in the Amount of $116,422.00 Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. Impact: This grant resource allows the City of Irving to assist Irving residents through the provision of housing and counseling. 3. In 2007, the City of Irving was awarded $415,740.00 over a five-year period through the Dallas Area/Irving Continuum of Care, to house nine chronically homeless, mentally disabled individuals and two homeless families with disabled family members. 4. This item was presented to the Community Services and Public Safety Committee on June 23, 2016. 5. The United States Department of Housing and Urban Development (HUD) requires an annual competitive renewal of the application following the initial five-year period. This is Irving’s fifth renewal. 6. The renewal period is from October 1, 2016 to September 30, 2017. 7. The Housing and Human Service Board approved the budget for this award at its May 20, 2016 meeting. 8. The Dallas Area/Irving Continuum of Care applied to HUD for renewal on the City of Irving’s behalf, and this is considered a competitive grant. The City of Irving was awarded $116,422.00 for this purpose. Community social services agencies aid in providing matching funds and services, and Metrocare Services acts as the lead agency in this endeavor. Recommendation The resolution be approved. Bids and Purchasing Items Items 12 - 18 12 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and Staples Contract & Commercial, Inc., in an Amount Not to Exceed $275,000.00 for As-Needed Purchases of Office Supplies through National Joint Powers Alliance (NJPA) Administrative Comments 1. This item is recommended by the by the Financial Services Department – Purchasing Division. 2. Impact: Establishment of a Vendor Member contract between the City of Irving and Staples Contract & Commercial, Inc., for utilization of Contract No. 010615-SCC, which expires on July 31, 2019, will allow the city to procure office supplies under the best possible terms and conditions for the city. 3. Staples offers a volume rebate based on the annual amount of purchases. The city has received a 2% rebate for the past two years. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from August 2016 through July 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Staples Contract & Commercial, Inc. 8/1/16 – 7/31/16 $50,000.00 2015-16 $225,000.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $275,000.00 Recommendation The resolution be approved. 13 Resolution - Approving and Accepting the Proposal from Banc of America Public Capital Corp (BAPCC) for Lease Purchase Financing of Three Ambulances, Two Rear Loader Refuse Trucks, and Two Fire Pumper Trucks in the Estimated Annual Amount of $479,069.00 Administrative Comments 1. This item is recommended by the Financial Services Department. 2. Impact: The lease purchase financing structure allows the city to purchase high dollar value equipment necessary to the health, safety and welfare of the residents. This will help maintain an acceptable fund balance in the Vehicle and Equipment Replacement Fund sufficient for emergencies or unforeseen circumstances. The terms of the lease provide a mechanism to pay for the equipment within its useful life and at the same time deferring a portion of this cost to future years. 3. The City received four responses to a request for proposals for the lease purchase financing of three ambulances and two rear loaders over a four year period, and two pumper trucks over a five year period. The proposal submitted by BAPCC provides the lowest and most favorable financing terms for this equipment, with interest rates of 1.44% for the four year period, resulting in $31,636.76 in total interest payments on a principal amount of $915,475.00, and 1.49% for the five year period, resulting in $50,389.30 in total interest payments on a principal amount of $1,161,064.00. The total interest to be paid for both the four and five year financing is $82,026.06. 4. Funding will begin in Fiscal Year 2016-17, and is subject to budget appropriation for Fiscal Years 2016-17 through 2020-21 within the Vehicle and Equipment Replacement Fund. Vendor Description Est. Annual Expenditure Fund(s) Fiscal Year(s) Banc of America Public Capital Corp Lease Purchase Financing 4 Year Amortization (3 Ambulances, 2 Rear Loader Refuse Trucks) $236,778.00 Vehicle & Equipment Replacement 2016-17 $236,778.00 2017-18 $236,778.00 2018-19 $236,778.00 2019-20 Lease Purchase Financing 5 Year Amortization (2 Pumper Trucks) $242,291.00 Vehicle & Equipment Replacement 2016-17 $242,291.00 2017-18 $242,291.00 2018-19 $242,291.00 2019-20 $242,291.00 2020-21 TOTAL ESTIMATED AMOUNT $2,158,567.00 Recommendation The resolution be approved. 14 Resolution - Renewing the Two-Year Contract with Concentra Health Services in the Estimated Amount of $30,000.00 Annually for Medical and Occupational Health Fitness Services Administrative Comments 1. This item is recommended by the Human Resources Department. 2. Impact: Health services such as immunizations, random drug testing, and physical assessments for civil service and general government city employees; occupational health services for all city employees; and pre-employment screening services allow compliance with all applicable laws, statutes, and regulations and enhance employee health and safety by ensuring that applicants and employees meet the physical and environmental requirements of the position for which they are being considered. 3. This renewal establishes the continuation of a contract to provide medical and occupational health fitness services. The original contract was awarded as the result of a formal request for proposals process. The current contract expires on July 31, 2016. This is the second and final renewal option available through this contract. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within the General Fund, while funding for Fiscal Years 2016-17 and 2017-18 is subject to budget appropriation. 5. Because this contract runs August 2016 through July 2018, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Est. Expenditure Fund(s) Fiscal Year(s) Concentra Health Services 8/1/16 – 7/31/18 $ 5,000.00 General 2015-16 $30,000.00 2016-17 $25,000.00 2017-18 TOTAL NOT TO EXCEED AMOUNT $60,000.00 Recommendation The resolution be approved. 15 Resolution - Renewing the Annual Contract with Glass Doctor of North Texas in an Amount Not to Exceed $150,000.00 for Glass Replacement Services Administrative Comments 1. This item is recommended by the Building & Equipment Services Department and the Parks & Recreation Department. 2. Impact: Glass breakage must be responded to quickly and efficiently in order to maintain the security and safety of City of Irving facilities. There are over 70 city facilities with glass that may require the services of this contract 3. This renewal establishes an annual contract for the continuation of providing glass replacement services on an as-needed basis. The original contract was awarded on the basis of competitive bids. The current contract expires July 31, 2016. This is the first of two one-year renewal options. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this annual contract runs from August 1, 2016 through July 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Glass Doctor of North Texas 8/1/16 – 7/31/17 $ 21,000.00 2015-16 $129,000.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $150,000.00 Recommendation The resolution be approved. 16 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and Gomez Floor Covering, Inc., in the Total Estimated Amount of $220,000.00 for As- Needed Flooring Purchases and Repair and Installation Services through the State of Texas Local Government Statewide Cooperative Purchasing Program Administered by the Texas Association of School Boards (The BuyBoard Program) and Authorizing the Mayor to Execute the Contract Administrative Comments 1. This item is recommended by the Building & Equipment Services Department – Facilities Division, the Parks & Recreation Department, the Irving Arts Center, and the Financial Services Department – Purchasing Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and Gomez Floor Covering, Inc., for utilization of BuyBoard Contract No. 476-15, which expires on March 31, 2017, will allow the city to purchase flooring coverings and repair and install under the best possible terms and conditions for the city. 3. Approval of this contract supports as-needed purchase and installation of floor coverings through the designated BuyBoard contract for the specified contract term. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from July 22, 2016, through March 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year Gomez Floor Covering, Inc. 7/22/16 – 3/31/17 $30,000.00 2015-16 $190,000.00 2016-17 TOTAL $220,000.00 Recommendation The resolution be approved. 17 Resolution - Approving and Accepting the Bid of Dealers Electrical Supply, Inc., in an Amount Not to Exceed $75,000.00 for Lighting Supplies Administrative Comments 1. This item is recommended by the Building & Equipment Services Department and the Parks & Recreation Department. 2. Impact: Proper lighting of city facilities and park areas helps to enhance and promote operational efficiency and provide safe and inviting parks, playgrounds and athletic fields for residents. 3. This award establishes an annual contract for the continuation of providing lighting supplies. 4. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services and the Parks & Recreation Department budgets within the General Fund, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from August 1, 2016 through July 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Dealers Electrical Supply, Inc. 8/1/16 – 7/31/17 $12,500.00 2015-16 $62,500.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $75,000.00 Recommendation The resolution be approved. 18 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement between the City of Irving and FleetCor Technologies dba Fuelman, in the Total Estimated Amount of $216,000.00 for the Fleet Fuel Card Program through The Cooperative Purchasing Network (TCPN), which is Sponsored by Region IV Education Service Center Administrative Comments 1. This item is recommended by the Building & Equipment Services Department – Fleet Services Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and FleetCor Technologies dba Fuelman, for utilization of TCPN Contract No. R5127, which expires on March 31, 2017, will allow the city to purchase fuel from affiliated stations under the best possible terms and conditions for the city. 3. City vehicles can be fueled at different locations throughout the city with less travel time to sites thus reducing fuel consumption and vehicle out of service time. Fleet fuel cards are issued primarily for vehicles used by Police and Fire personnel. 4. Actual price per gallon will fluctuate based on the current market, but the contract price per gallon markup to the Oil Pricing Index Summary (OPIS) daily pricing of $0.1025 per gallon for unleaded and $0.1325 per gallon for diesel is fixed. The OPIS daily pricing stated will provide a significant cost savings from the last contract in the amount of $0.0275 discount on unleaded fuel and $0.0075 discount on diesel fuel purchases. 5. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services Department – Fleet Services Division budget within the Garage Fund, while funding for Fiscal Year 2016-2017 is subject to budget appropriation. 6. Because this contract runs August 1, 2016 through March 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) FleetCor Technologies dba Fuelman 8/1/16 – 3/31/17 $54,000.00 2015-16 $162,000.00 2016-17 TOTAL $216,000.00 Recommendation The resolution be approved.
Ordinance - Authorizing the Issuance of City of Irving, Texas, General Obligation Refunding and Improvement Bonds, Series 2016; Levying a Tax in Payment Thereof; Awarding the Sale Thereof; Authorizing the Execution and Delivery of a Paying Agent/Registrar Agreement, and a Deposit Agreement; Approving the Official Statement; Approving a Disclosure Counsel Engagement Letter; and Enacting Other Provisions Incident and Relating to the Subject and Purposes of This Ordinance Administrative Comments 1. This item has been recommended by the Financial Services Department. 2. Impact: Approval of this Ordinance will provide financing for an array of public improvements including Streets, Storm Drainage, Parks, Public Safety, City Building Improvements and Firefighting Improvements. 3. The total amount of the bond sale will be approximately $44,000,000. The Ordinance provides new money in the amount of $28,090,000 for permanent improvements listed in Exhibit A. The remainder will be used to refund prior general obligation debt. The draft Bond Ordinance and Preliminary Official Statement are attached. 4. Standard and Poor’s and Moody’s affirmed the City’s General Obligation AAA and Aaa bond ratings.
Ordinance - Providing for the Issuance of City of Irving, Texas, Waterworks and Sewer System New Lien Revenue Refunding and Improvement Bonds, Series 2016; Authorizing the Execution and Delivery of a Paying Agent/Registrar Agreement and a Deposit Agreement; Approving the Official Statement; Approving a Disclosure Counsel Engagement Letter; and Enacting Provisions Incident and Relating to the Subject and Purposes of This Ordinance Administrative Comments 1. This item has been recommended by the Financial Services Department. 2. Impact: Approval of the Ordinance will provide financing for Water and Wastewater public improvements. 3. The total amount of bond sale will be approximately $31,000,000. The Ordinance provides new money in the amount of $16,310,000 for permanent improvements listed in Exhibit A. The remainder will be used to refund prior System Fund debt issues. The draft Bond Ordinance and Preliminary Official Statement are attached. 4. In an effort to seek the lowest cost to the City and take full advantage of the favorable interest rate environment, the sales will be conducted on a competitive bidding basis. 5. Competitive bids will submitted and opened on Thursday, July 21. Final pricing and bond issue amounts will be determined at that time. The bids will be communicated to Council at their scheduled meeting the same evening. It is expected the bonds will be delivered to the City on August 18. Recommendation The ordinance be adopted.
ZONING CASES AND COMPANION ITEMS Resolution - Approving Final Plat - P16-0002 - Heritage Crossing, Phase 1 Addition, Preliminary/Final Plat - Approximately 4.839 Acres Located at the Northeast corner of Larry Drive and West Sixth Street - Jacobs Engineering Group Inc., Applicant - Hines Interests Limited Partnership, Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 18, 2016 - Pending. 2. The purpose of this replat is to develop the property with 40 zero lot line lots with 6 common area, access, drainage, underground public utility and wall maintenance easement lots, and 4 common area lots for alleyways. 3. The replat provides 40 zero lot line lots. 4. This plat dedicates the following: A. 3-ft. wide utility easements along all streets and alleyways. B. 3 common area, drainage and access easement lots. C. 3 common area, underground public utility and wall maintenance easement lots. 5. This housing development is unique in many respects, including lots fronting onto common area open spaces or narrow street right of way, and public access easements to allow access to Delaware Creek. The design was approved by zoning case ZC15-0045. As a result of this design, the plat includes the following exceptions to the Subdivision Ordinance: a. Section 35-16b of the Subdivision Ordinance requires all lots to front upon a public street. Twenty-two lots front onto a common area, and access is provided via private alleys. b. Section 35-20a of the Subdivision Ordinance requires that street right of widths and cross-section design comply with the Master Thoroughfare Plan. Residential streets are typically 52 ft. wide with a 31 ft. wide paving crosssection. Renaissance Lane and Baroque Way have 43 ft. of right of way with 31 ft. of paving cross-section. 6. The plat complies with all other requirements of the Subdivision Ordinance and the approved zoning site plan. Recommendation The resolution be approved.
Ordinance - Zoning Case #ZC16-0040 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Attendant Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumption) uses - Approximately 0.042 Acres Located at 8445 North Belt Line Road, Suite 110 - Planet Sub, Applicant - SCSD Finnell, LTD., Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5, 2016 – Favorable 8-0 (Commissioner Allen, absent). 2. The Comprehensive Plan Future Land Use Map recommends Office/Technology/Warehouse uses for this property. This request is in conformance with the Comprehensive Plan. 3. The subject property is a 1,840 sq. ft. lease space in a multi-tenant retail center. A new Planet Sub restaurant is requesting rezoning to allow the accessory use of the sale of alcoholic beverages for on-premises consumption. 4. The restaurant will have 44 interior seats. A total of 18 parking spaces are required at one space per 2.5 seats, and are provided in the shopping center parking lot. 5. This property was rezoned to allow a small parking variance on the condition that the maximum seating count for all restaurants tenants would be capped at 159 seats combined. Forty-four (44) seats are allocated to Planet Sub. 6. The request meets all of the requirements of the R-AB ordinance. 7. A total of six (6) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 8. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Zoning Case #ZC16-0045 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Attendant Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumptions) Uses - Approximately 1.15 Acres on the North side of Regent Boulevard, East of Bent Branch Drive - Slim Chickens, Applicant - Stampede Crossing, LTD., Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5, 2016 – Favorable 8-0 (Commissioner Allen, absent), subject to indicating the patio on the site plan. The stipulation of the Planning and Zoning Commission has been met. 2. The Comprehensive Plan Future Land Use Map recommends Commercial uses for this property. This request is in conformance with the Comprehensive Plan. 3. The subject property is an existing lot being developed with a new Slim Chickens restaurant. The applicant is requesting rezoning to allow the accessory use of the sale of alcoholic beverages for on-premises consumption. 4. The restaurant will have 120 seats, including an interior and patio dining area. A total of 48 parking spaces are required at one space per 2.5 seats. 5. The request meets all of the requirements of the R-AB ordinance. 6. A total of three (3) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 7. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Amending Chapter 6 of the Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Providing Definitions, and Providing Regulations for the Keeping of Chickens Administrative Comments 1. This item has been recommended by the Animal Services Department. 2. Impact: These ordinance amendments will provide regulations for the keeping of chickens in the City of Irving. 3. This ordinance was briefed on February 25, 2016, to the Community Services and Public Safety Committee, who asked that it be brought forward to the full Council for consideration. In addition, the ordinance was presented in Public Input Meetings on April 11 and April 12, 2016. 4. This ordinance was briefed at Council Work Session on June 8, 2016. 5. This ordinance has been previously presented to the Animal Services Advisory Committee, who recommends adoption of the ordinance. 6. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of Civil and Criminal Ordinances to prohibit the keeping of roosters on land less than one (1) acre, and limit the number of roosters to no more than two (2) roosters on one (1) acre of land or more; provide a limit of twelve (12) hens on one-half (1/2) acre of land or less, eighteen (18) hens on land more than one-half (1/2) acre but less than one (1) acre, and (36) hens on land more than one (1) acre but less than two (2) acres; require a 25-foot distance separation of chickens from any building used or intended for human occupancy or habitation; require the proper feeding and watering of chickens and the cleanliness of chicken enclosures; and prohibit the slaughter of chickens within public view. 7. This ordinance prohibits the keeping of more than two (2) roosters on any property, but does not limit the number of hens on land over two (2) acres. 8. This ordinance provides an exception for the keeping chickens on a lot zoned A-G. 9. This ordinance takes effect within 90 days. Recommendation The ordinance be adopted.
APPOINTMENTS AND REPORTS 25 Resolution - Selection of Mayor Pro Tem and Deputy Mayor Pro Tem by the City Council (Requested by Mayor Van Duyne) Administrative Comments 1. Impact: The selection of a Mayor Pro Tem and Deputy Mayor Pro Tem assures continuity of municipal government in the absence of the Mayor or Mayor Pro Tem. 2. In accordance with the City of Irving Charter, Article IV, Section 10, the City Council shall select from among the eight (8) councilmembers a Mayor Pro Tem who shall perform all duties of the mayor in the mayor’s absence or disability and a Deputy Mayor Pro Tem who shall perform all duties of the Mayor Pro Tem in the Mayor Pro Tem’s absence or disability. Recommendation This item is requested by Mayor Van Duyne. 26 Mayor's Report Adjournment
Jul 21, 2016 City Council
Invocation Pastor Andrew Jackson, Jr. of West Irving Church of God in Heaven Church, Irving, TX Pledge of Allegiance
Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions
Citizens' Forum Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda. Public Hearing: Items 1 through 26
1 City Operations Update 2 Heritage Crossing Update 3 Public Hearing - Conflict of Interest Regarding Councilman Kyle Taylor and His Employment as Coordinator of Volunteers for Irving Cares, Inc., and Irving Cares' Application for Community Development Block Grant Funding for the 2016-17 Year and Future Years Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. Irving Cares, Inc., has applied for grants of CDBG funds from the City of Irving for the 2016-2017 budget year in the cumulative amount of $50,000.00. 3. In May of 2016, Kyle Taylor, who had been and remains employed as the Coordinator of Volunteers for Irving Cares, Inc., was elected to serve as member of the City of Irving City Council. In accordance with Chapter 271 of the Texas Local Government Code, Councilman Taylor has executed a Conflict of Interest Affidavit declaring a conflict of interest regarding City contracts with Irving Cares, Inc. 4. Federal regulations (24 CFR 570.611(d)) provides that in order to request a waiver to HUD’s conflict of interest regulations, a full disclosure of the nature of the conflict must be documented. This public hearing will allow the City to document the disclosure of the conflict of interest, thereby allowing the City to request a waiver so that the City may continue to contract with Irving Cares, Inc., to provide services to Irving residents. 5. Councilman Taylor will not participate in the deliberation or vote on any CDBG funding decisions by the City Council due to the conflict of interest issue. This includes all discussions and votes on CDBG funding allocations and the City’s Action Plan. Councilman Taylor will remove himself from the room any time these items are before the City Council for discussion or action. Recommendation Input be taken under advisement.
Public Hearing - Obtain Citizen Input on the Fiscal Year 2016-2017 Action Plan for the Use of Funds from the United States Department of Housing and Urban Development in the Amount of $2,819,66.00 Administrative Comments 1. This item is being recommended by the Planning and Community Development Department. 2. In compliance with Federal requirements of the provision for citizen participation in the development of the Fiscal Year 2016-2017 Action Plan, one prior public hearing was conducted on June 15, 2016, at the Housing and Human Services Board meeting. The public hearings include a presentation of an overview of the five-year Consolidated Plan priorities and the primary objectives of the Community Development Block Grant, Home Investment Partnerships Grant, and the Emergency Solutions Grant. The public hearings also include a review of proposed grant-funded activities, a discussion of challenges, and Fiscal Year 2016-2017 funding allocations. 3. In further compliance with the United States Department of Housing and Urban Development (HUD) regulations, a draft version of the Fiscal Year 2016-2017 Action Plan was made available for public review and comment, beginning June 13, 2016, through July 20, 2016. Draft copies of the Fiscal Year 2016-2017 Action Plan were made available online and were distributed to City Hall and the South Irving Library. Notices of the public hearings and Request for Public Comment Regarding the Fiscal Year 2016-2017 Action Plan were published in the Irving Rambler on June 11, 2016. 4. This item was presented to the Community Services and Public Safety Committee on June 23, 2016. 5. Following City Council approval of the Fiscal Year 2016-2017 Action Plan, the documents will be submitted to HUD on or before August 15, 2016. Total anticipated funding for Fiscal Year 2016-2017 ($2,819,696.00) is expected to be available as of October 1, 2016, and includes the following: Community Development Block Grant ($2,040,067.00), Home Investment Partnerships Grant ($594,173.00), and Emergency Solutions Grant ($185,456.00). Recommendation Input be taken under advisement.
Resolution - Authorizing a Request to the U.S. Department of Housing and Urban Development for Approval of a Waiver of Conflict of Interest Requirements Relative to the City of Irving Action Plan for 2016-2017 and Future Years Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. In compliance with the requirements of federal regulations (24 CFR 570.611(d)), the City of Irving wishes to request an exception to HUD’s CDBG Conflict of Interest regulations on behalf of Irving Cares, Inc. 3. This resolution authorizes staff to submit an application for a waiver from HUD’s conflict of interest regulations relative to the City’s proposed CDBG, ESG and HOME grant applications for 2016-2017 and the subsequent two years. 4. The City of Irving asserts that an exception in this case will further the purposes of the Community Development Block Grant and the effective and efficient administration of both programs, for the following reasons: Irving Cares has been a regular applicant for and recipient of CDBG Grant funds through the City, and Irving Cares has proven itself a successful user of CDBG funds. Irving Care’s receipt of CDBG funding preceded Councilman Kyle Taylor’s election to the City of Irving City Council which has created a conflict of interest. The current application for funding by Irving Cares is commensurate with the funding sought and granted in prior years. The City of Irving publicly solicits proposals for CDBG funding annually, including for the 2016-2017 grant year. Irving Cares is dedicated to serving low to moderate income persons, and is dedicated to identifying and providing its residents with temporary assistance and training to promote self-sufficiency. Irving Cares has successfully documented its compliance with the CDBG regulations and has fully exhausted its CDBG funding in prior years. Councilman Taylor will play no role in the Irving Cares application and also will not discuss or vote on any other CDBG funding allocation. The CDBG funds sought by Irving Cares are critical to Irving Care’s ability to carry out its Mission. Irving Cares serves the public interest and the granting of this waiver will also serve the public interest. 5. Approval of the waiver will allow the City Council to approve the 2016-2017 Action Plan and associated funding allocations at its August 4, 2016 Council meeting. Recommendation The resolution be approved.
CONSENT AGENDA 5 Approving Work Session Minutes for Wednesday, July 06, 2016 6 Approving Regular Meeting Minutes for Thursday, July 07, 2016 8 Resolution - Adopting a Prevailing Wage Rate for Use on City Construction Contracts Administrative Comments 1. This item is recommended by the Capital Improvement Program Department. 2. State law requires that prevailing wage rates be established for construction of a public work, including a building, highway, road, excavation and repair work or other project development or improvement. 3. Impact: By previous action, the Council adopted the Federally compiled Davis Bacon Act wage standards pertaining to the use of prevailing wage rate for construction of public works. 4. The Davis Bacon standards are most appropriate for typical public construction projects such as streets, water, and sewer. Other wage standards are more appropriate for building construction. The North Texas Commercial Construction Industry Wage Survey is conducted every other year by TEXO a chapter of the Associated General Contractors & Associated Building Contractors, Independent Electrical Contractors, Hispanic Contractors Association, Construction Financial Managers Association and the North Texas Chapter of the American Subcontractors Association. The members of each association, regardless of their labor affiliation either union or non-union, are surveyed by an independent third party accounting firm who compiles, tabulates and produces the final wage determinations for the survey. The survey, which covers only commercial construction and not residential, highway or heavy industrial projects, has been utilized by other municipalities and school districts. 5. Based upon this information, it is staff’s opinion that it is in the City’s best interest to adopt the TEXO wage rates for building construction and maintain the Davis Bacon standard for all non-building projects. Recommendation The resolution be approved. 9 Resolution - Approving an Interlocal Agreement for Security and Peace Officer Services Between the City of Irving and the Irving Independent School District (IISD) to Maintain the School Resource Officer Program at IISD Campuses Administrative Comments 1. This item is recommended by the Police Department. It supports Strategic Objective No. 4.1: Safeguard public safety, security and health. 2. Impact: This agreement will provide security and peace officer services to protect IISD property and the safety and welfare of IISD students and personnel. 3. This is an annual agreement which takes effect August 1, 2016, and will continue for additional one-year terms until terminated by either party, but not before August 1, 2017. 4. The Irving Independent School District shall pay the City 50% of the costs for one Sergeant and 17 School Resource Officers’ salaries, retirement, health insurance, workers compensation insurance, and unemployment insurance. The City’s portion is estimated at $987,562.00, not including overtime. The funds are available in the Police Department budget. 5. Payments will be in three equal payments as compensation due on December 1, April 1, and August 1, in each year which this agreement is effective. Recommendation The resolution be approved. 10 Resolution - Approving Change Order No. 1 to RKM Utility Services, Inc., in the Amount of $98,914.50 for the Evergreen Street, Segundo Drive and Glenwick Lane Water & Wastewater Improvement Project Administrative Comments 1. This item is recommended by the Capital Improvement Program, Economic Development and Water Utilities Departments. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems and Strategic Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing. 2. Impact: This work will install the water line and the wastewater line which will service new homes developed as part of the Delaware Creek at Heritage Crossing Phase I Project. 3. The installation will include 788 linear feet of 6-inch water line below the future Renaissance Lane from Schulze to Sixth Street and associated connects. The project will also include abandoning a portion of the existing wastewater line, which conflicts with the development, as well as installation of 427 linear feet of 8-inch wastewater line along the future alley to service the existing homes along Larry Drive. 4. This change order increases the contract by $98,914.50 (5.04%) and zero calendar days. 5. Staff has negotiated a fair and reasonable price for this change order based on existing unit prices in the contract. 6. Funding in the amount of $98,914.50 is available in the Water and Sewer System Non-Bond CIP Fund. Recommendation The resolution be approved. 11 Resolution - Approving a One-Year Renewal of the Continuum of Care Grant from the United States Department of Housing and Urban Development through the Dallas Area/Irving Continuum of Care in the Amount of $116,422.00 Administrative Comments 1. This item is recommended by the Planning and Community Development Department. 2. Impact: This grant resource allows the City of Irving to assist Irving residents through the provision of housing and counseling. 3. In 2007, the City of Irving was awarded $415,740.00 over a five-year period through the Dallas Area/Irving Continuum of Care, to house nine chronically homeless, mentally disabled individuals and two homeless families with disabled family members. 4. This item was presented to the Community Services and Public Safety Committee on June 23, 2016. 5. The United States Department of Housing and Urban Development (HUD) requires an annual competitive renewal of the application following the initial five-year period. This is Irving’s fifth renewal. 6. The renewal period is from October 1, 2016 to September 30, 2017. 7. The Housing and Human Service Board approved the budget for this award at its May 20, 2016 meeting. 8. The Dallas Area/Irving Continuum of Care applied to HUD for renewal on the City of Irving’s behalf, and this is considered a competitive grant. The City of Irving was awarded $116,422.00 for this purpose. Community social services agencies aid in providing matching funds and services, and Metrocare Services acts as the lead agency in this endeavor. Recommendation The resolution be approved. Bids and Purchasing Items Items 12 - 18 12 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and Staples Contract & Commercial, Inc., in an Amount Not to Exceed $275,000.00 for As-Needed Purchases of Office Supplies through National Joint Powers Alliance (NJPA) Administrative Comments 1. This item is recommended by the by the Financial Services Department – Purchasing Division. 2. Impact: Establishment of a Vendor Member contract between the City of Irving and Staples Contract & Commercial, Inc., for utilization of Contract No. 010615-SCC, which expires on July 31, 2019, will allow the city to procure office supplies under the best possible terms and conditions for the city. 3. Staples offers a volume rebate based on the annual amount of purchases. The city has received a 2% rebate for the past two years. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from August 2016 through July 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Staples Contract & Commercial, Inc. 8/1/16 – 7/31/16 $50,000.00 2015-16 $225,000.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $275,000.00 Recommendation The resolution be approved. 13 Resolution - Approving and Accepting the Proposal from Banc of America Public Capital Corp (BAPCC) for Lease Purchase Financing of Three Ambulances, Two Rear Loader Refuse Trucks, and Two Fire Pumper Trucks in the Estimated Annual Amount of $479,069.00 Administrative Comments 1. This item is recommended by the Financial Services Department. 2. Impact: The lease purchase financing structure allows the city to purchase high dollar value equipment necessary to the health, safety and welfare of the residents. This will help maintain an acceptable fund balance in the Vehicle and Equipment Replacement Fund sufficient for emergencies or unforeseen circumstances. The terms of the lease provide a mechanism to pay for the equipment within its useful life and at the same time deferring a portion of this cost to future years. 3. The City received four responses to a request for proposals for the lease purchase financing of three ambulances and two rear loaders over a four year period, and two pumper trucks over a five year period. The proposal submitted by BAPCC provides the lowest and most favorable financing terms for this equipment, with interest rates of 1.44% for the four year period, resulting in $31,636.76 in total interest payments on a principal amount of $915,475.00, and 1.49% for the five year period, resulting in $50,389.30 in total interest payments on a principal amount of $1,161,064.00. The total interest to be paid for both the four and five year financing is $82,026.06. 4. Funding will begin in Fiscal Year 2016-17, and is subject to budget appropriation for Fiscal Years 2016-17 through 2020-21 within the Vehicle and Equipment Replacement Fund. Vendor Description Est. Annual Expenditure Fund(s) Fiscal Year(s) Banc of America Public Capital Corp Lease Purchase Financing 4 Year Amortization (3 Ambulances, 2 Rear Loader Refuse Trucks) $236,778.00 Vehicle & Equipment Replacement 2016-17 $236,778.00 2017-18 $236,778.00 2018-19 $236,778.00 2019-20 Lease Purchase Financing 5 Year Amortization (2 Pumper Trucks) $242,291.00 Vehicle & Equipment Replacement 2016-17 $242,291.00 2017-18 $242,291.00 2018-19 $242,291.00 2019-20 $242,291.00 2020-21 TOTAL ESTIMATED AMOUNT $2,158,567.00 Recommendation The resolution be approved. 14 Resolution - Renewing the Two-Year Contract with Concentra Health Services in the Estimated Amount of $30,000.00 Annually for Medical and Occupational Health Fitness Services Administrative Comments 1. This item is recommended by the Human Resources Department. 2. Impact: Health services such as immunizations, random drug testing, and physical assessments for civil service and general government city employees; occupational health services for all city employees; and pre-employment screening services allow compliance with all applicable laws, statutes, and regulations and enhance employee health and safety by ensuring that applicants and employees meet the physical and environmental requirements of the position for which they are being considered. 3. This renewal establishes the continuation of a contract to provide medical and occupational health fitness services. The original contract was awarded as the result of a formal request for proposals process. The current contract expires on July 31, 2016. This is the second and final renewal option available through this contract. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within the General Fund, while funding for Fiscal Years 2016-17 and 2017-18 is subject to budget appropriation. 5. Because this contract runs August 2016 through July 2018, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Est. Expenditure Fund(s) Fiscal Year(s) Concentra Health Services 8/1/16 – 7/31/18 $ 5,000.00 General 2015-16 $30,000.00 2016-17 $25,000.00 2017-18 TOTAL NOT TO EXCEED AMOUNT $60,000.00 Recommendation The resolution be approved. 15 Resolution - Renewing the Annual Contract with Glass Doctor of North Texas in an Amount Not to Exceed $150,000.00 for Glass Replacement Services Administrative Comments 1. This item is recommended by the Building & Equipment Services Department and the Parks & Recreation Department. 2. Impact: Glass breakage must be responded to quickly and efficiently in order to maintain the security and safety of City of Irving facilities. There are over 70 city facilities with glass that may require the services of this contract 3. This renewal establishes an annual contract for the continuation of providing glass replacement services on an as-needed basis. The original contract was awarded on the basis of competitive bids. The current contract expires July 31, 2016. This is the first of two one-year renewal options. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this annual contract runs from August 1, 2016 through July 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Glass Doctor of North Texas 8/1/16 – 7/31/17 $ 21,000.00 2015-16 $129,000.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $150,000.00 Recommendation The resolution be approved. 16 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement Between the City of Irving and Gomez Floor Covering, Inc., in the Total Estimated Amount of $220,000.00 for As- Needed Flooring Purchases and Repair and Installation Services through the State of Texas Local Government Statewide Cooperative Purchasing Program Administered by the Texas Association of School Boards (The BuyBoard Program) and Authorizing the Mayor to Execute the Contract Administrative Comments 1. This item is recommended by the Building & Equipment Services Department – Facilities Division, the Parks & Recreation Department, the Irving Arts Center, and the Financial Services Department – Purchasing Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and Gomez Floor Covering, Inc., for utilization of BuyBoard Contract No. 476-15, which expires on March 31, 2017, will allow the city to purchase flooring coverings and repair and install under the best possible terms and conditions for the city. 3. Approval of this contract supports as-needed purchase and installation of floor coverings through the designated BuyBoard contract for the specified contract term. 4. Funding for Fiscal Year 2015-16 is available in various departmental budgets within various funds, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from July 22, 2016, through March 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year Gomez Floor Covering, Inc. 7/22/16 – 3/31/17 $30,000.00 2015-16 $190,000.00 2016-17 TOTAL $220,000.00 Recommendation The resolution be approved. 17 Resolution - Approving and Accepting the Bid of Dealers Electrical Supply, Inc., in an Amount Not to Exceed $75,000.00 for Lighting Supplies Administrative Comments 1. This item is recommended by the Building & Equipment Services Department and the Parks & Recreation Department. 2. Impact: Proper lighting of city facilities and park areas helps to enhance and promote operational efficiency and provide safe and inviting parks, playgrounds and athletic fields for residents. 3. This award establishes an annual contract for the continuation of providing lighting supplies. 4. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services and the Parks & Recreation Department budgets within the General Fund, while funding for Fiscal Year 2016-17 is subject to budget appropriation. 5. Because this contract runs from August 1, 2016 through July 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) Dealers Electrical Supply, Inc. 8/1/16 – 7/31/17 $12,500.00 2015-16 $62,500.00 2016-17 TOTAL NOT TO EXCEED AMOUNT $75,000.00 Recommendation The resolution be approved. 18 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement between the City of Irving and FleetCor Technologies dba Fuelman, in the Total Estimated Amount of $216,000.00 for the Fleet Fuel Card Program through The Cooperative Purchasing Network (TCPN), which is Sponsored by Region IV Education Service Center Administrative Comments 1. This item is recommended by the Building & Equipment Services Department – Fleet Services Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and FleetCor Technologies dba Fuelman, for utilization of TCPN Contract No. R5127, which expires on March 31, 2017, will allow the city to purchase fuel from affiliated stations under the best possible terms and conditions for the city. 3. City vehicles can be fueled at different locations throughout the city with less travel time to sites thus reducing fuel consumption and vehicle out of service time. Fleet fuel cards are issued primarily for vehicles used by Police and Fire personnel. 4. Actual price per gallon will fluctuate based on the current market, but the contract price per gallon markup to the Oil Pricing Index Summary (OPIS) daily pricing of $0.1025 per gallon for unleaded and $0.1325 per gallon for diesel is fixed. The OPIS daily pricing stated will provide a significant cost savings from the last contract in the amount of $0.0275 discount on unleaded fuel and $0.0075 discount on diesel fuel purchases. 5. Funding for Fiscal Year 2015-16 is available in the Building & Equipment Services Department – Fleet Services Division budget within the Garage Fund, while funding for Fiscal Year 2016-2017 is subject to budget appropriation. 6. Because this contract runs August 1, 2016 through March 31, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount is not exceeded. Vendor Contract Term Total Estimated Amount Fiscal Year(s) FleetCor Technologies dba Fuelman 8/1/16 – 3/31/17 $54,000.00 2015-16 $162,000.00 2016-17 TOTAL $216,000.00 Recommendation The resolution be approved.
Ordinance - Authorizing the Issuance of City of Irving, Texas, General Obligation Refunding and Improvement Bonds, Series 2016; Levying a Tax in Payment Thereof; Awarding the Sale Thereof; Authorizing the Execution and Delivery of a Paying Agent/Registrar Agreement, and a Deposit Agreement; Approving the Official Statement; Approving a Disclosure Counsel Engagement Letter; and Enacting Other Provisions Incident and Relating to the Subject and Purposes of This Ordinance Administrative Comments 1. This item has been recommended by the Financial Services Department. 2. Impact: Approval of this Ordinance will provide financing for an array of public improvements including Streets, Storm Drainage, Parks, Public Safety, City Building Improvements and Firefighting Improvements. 3. The total amount of the bond sale will be approximately $44,000,000. The Ordinance provides new money in the amount of $28,090,000 for permanent improvements listed in Exhibit A. The remainder will be used to refund prior general obligation debt. The draft Bond Ordinance and Preliminary Official Statement are attached. 4. Standard and Poor’s and Moody’s affirmed the City’s General Obligation AAA and Aaa bond ratings.
Ordinance - Providing for the Issuance of City of Irving, Texas, Waterworks and Sewer System New Lien Revenue Refunding and Improvement Bonds, Series 2016; Authorizing the Execution and Delivery of a Paying Agent/Registrar Agreement and a Deposit Agreement; Approving the Official Statement; Approving a Disclosure Counsel Engagement Letter; and Enacting Provisions Incident and Relating to the Subject and Purposes of This Ordinance Administrative Comments 1. This item has been recommended by the Financial Services Department. 2. Impact: Approval of the Ordinance will provide financing for Water and Wastewater public improvements. 3. The total amount of bond sale will be approximately $31,000,000. The Ordinance provides new money in the amount of $16,310,000 for permanent improvements listed in Exhibit A. The remainder will be used to refund prior System Fund debt issues. The draft Bond Ordinance and Preliminary Official Statement are attached. 4. In an effort to seek the lowest cost to the City and take full advantage of the favorable interest rate environment, the sales will be conducted on a competitive bidding basis. 5. Competitive bids will submitted and opened on Thursday, July 21. Final pricing and bond issue amounts will be determined at that time. The bids will be communicated to Council at their scheduled meeting the same evening. It is expected the bonds will be delivered to the City on August 18. Recommendation The ordinance be adopted.
ZONING CASES AND COMPANION ITEMS Resolution - Approving Final Plat - P16-0002 - Heritage Crossing, Phase 1 Addition, Preliminary/Final Plat - Approximately 4.839 Acres Located at the Northeast corner of Larry Drive and West Sixth Street - Jacobs Engineering Group Inc., Applicant - Hines Interests Limited Partnership, Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 18, 2016 - Pending. 2. The purpose of this replat is to develop the property with 40 zero lot line lots with 6 common area, access, drainage, underground public utility and wall maintenance easement lots, and 4 common area lots for alleyways. 3. The replat provides 40 zero lot line lots. 4. This plat dedicates the following: A. 3-ft. wide utility easements along all streets and alleyways. B. 3 common area, drainage and access easement lots. C. 3 common area, underground public utility and wall maintenance easement lots. 5. This housing development is unique in many respects, including lots fronting onto common area open spaces or narrow street right of way, and public access easements to allow access to Delaware Creek. The design was approved by zoning case ZC15-0045. As a result of this design, the plat includes the following exceptions to the Subdivision Ordinance: a. Section 35-16b of the Subdivision Ordinance requires all lots to front upon a public street. Twenty-two lots front onto a common area, and access is provided via private alleys. b. Section 35-20a of the Subdivision Ordinance requires that street right of widths and cross-section design comply with the Master Thoroughfare Plan. Residential streets are typically 52 ft. wide with a 31 ft. wide paving crosssection. Renaissance Lane and Baroque Way have 43 ft. of right of way with 31 ft. of paving cross-section. 6. The plat complies with all other requirements of the Subdivision Ordinance and the approved zoning site plan. Recommendation The resolution be approved.
Ordinance - Zoning Case #ZC16-0040 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Attendant Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumption) uses - Approximately 0.042 Acres Located at 8445 North Belt Line Road, Suite 110 - Planet Sub, Applicant - SCSD Finnell, LTD., Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5, 2016 – Favorable 8-0 (Commissioner Allen, absent). 2. The Comprehensive Plan Future Land Use Map recommends Office/Technology/Warehouse uses for this property. This request is in conformance with the Comprehensive Plan. 3. The subject property is a 1,840 sq. ft. lease space in a multi-tenant retail center. A new Planet Sub restaurant is requesting rezoning to allow the accessory use of the sale of alcoholic beverages for on-premises consumption. 4. The restaurant will have 44 interior seats. A total of 18 parking spaces are required at one space per 2.5 seats, and are provided in the shopping center parking lot. 5. This property was rezoned to allow a small parking variance on the condition that the maximum seating count for all restaurants tenants would be capped at 159 seats combined. Forty-four (44) seats are allocated to Planet Sub. 6. The request meets all of the requirements of the R-AB ordinance. 7. A total of six (6) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 8. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Zoning Case #ZC16-0045 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Attendant Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumptions) Uses - Approximately 1.15 Acres on the North side of Regent Boulevard, East of Bent Branch Drive - Slim Chickens, Applicant - Stampede Crossing, LTD., Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: July 5, 2016 – Favorable 8-0 (Commissioner Allen, absent), subject to indicating the patio on the site plan. The stipulation of the Planning and Zoning Commission has been met. 2. The Comprehensive Plan Future Land Use Map recommends Commercial uses for this property. This request is in conformance with the Comprehensive Plan. 3. The subject property is an existing lot being developed with a new Slim Chickens restaurant. The applicant is requesting rezoning to allow the accessory use of the sale of alcoholic beverages for on-premises consumption. 4. The restaurant will have 120 seats, including an interior and patio dining area. A total of 48 parking spaces are required at one space per 2.5 seats. 5. The request meets all of the requirements of the R-AB ordinance. 6. A total of three (3) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 7. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Amending Chapter 6 of the Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Providing Definitions, and Providing Regulations for the Keeping of Chickens Administrative Comments 1. This item has been recommended by the Animal Services Department. 2. Impact: These ordinance amendments will provide regulations for the keeping of chickens in the City of Irving. 3. This ordinance was briefed on February 25, 2016, to the Community Services and Public Safety Committee, who asked that it be brought forward to the full Council for consideration. In addition, the ordinance was presented in Public Input Meetings on April 11 and April 12, 2016. 4. This ordinance was briefed at Council Work Session on June 8, 2016. 5. This ordinance has been previously presented to the Animal Services Advisory Committee, who recommends adoption of the ordinance. 6. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of Civil and Criminal Ordinances to prohibit the keeping of roosters on land less than one (1) acre, and limit the number of roosters to no more than two (2) roosters on one (1) acre of land or more; provide a limit of twelve (12) hens on one-half (1/2) acre of land or less, eighteen (18) hens on land more than one-half (1/2) acre but less than one (1) acre, and (36) hens on land more than one (1) acre but less than two (2) acres; require a 25-foot distance separation of chickens from any building used or intended for human occupancy or habitation; require the proper feeding and watering of chickens and the cleanliness of chicken enclosures; and prohibit the slaughter of chickens within public view. 7. This ordinance prohibits the keeping of more than two (2) roosters on any property, but does not limit the number of hens on land over two (2) acres. 8. This ordinance provides an exception for the keeping chickens on a lot zoned A-G. 9. This ordinance takes effect within 90 days. Recommendation The ordinance be adopted.
APPOINTMENTS AND REPORTS 25 Resolution - Selection of Mayor Pro Tem and Deputy Mayor Pro Tem by the City Council (Requested by Mayor Van Duyne) Administrative Comments 1. Impact: The selection of a Mayor Pro Tem and Deputy Mayor Pro Tem assures continuity of municipal government in the absence of the Mayor or Mayor Pro Tem. 2. In accordance with the City of Irving Charter, Article IV, Section 10, the City Council shall select from among the eight (8) councilmembers a Mayor Pro Tem who shall perform all duties of the mayor in the mayor’s absence or disability and a Deputy Mayor Pro Tem who shall perform all duties of the Mayor Pro Tem in the Mayor Pro Tem’s absence or disability. Recommendation This item is requested by Mayor Van Duyne. 26 Mayor's Report Adjournment