Invocation Mrs. Mahrooz Maddela, Bahá'ís of Irving Community, Irving, TX Pledge Of Allegiance
Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions
Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda.
CONSENT AGENDA 3 Approving Work Session Minutes for Wednesday, February 24, 2016 4 Approving Regular Meeting Minutes for Thursday, February 25, 2016 5 Resolution - Approving a One-Year Extension of an Agreement with MuniServices for Sales Tax Recovery and Analysis Administrative Comments 1. This item is recommended by the Finance Department. 2. Impact: This item is for the first of two one-year renewals of the original contract with MuniServices. The city will be able to continue to recover any sales tax collections that have been misfiled or were not paid correctly to the city going back four years. To date, over $4.2 million in sales tax revenue has been recovered from this contract. 3. The city has over 10,000 businesses with 1,000 new sales tax permits added each year. This contract allows for increased analysis and review of sales tax revenues that would not otherwise be possible without adding additional city personnel. 4. Funding for sales tax analysis in the amount of $14,000 is available in the General Fund. Funding for sales tax recovery is a 30% contingency of revenues recovered. This amount is projected to be $1,086,000 for the remainder of the current fiscal year, and is also funded from the General Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 3 6 Resolution - Amending the City of Irving's Supplemental Benefit Plan Document to Update Occupational Disability Benefit Criteria and a Description of Elected and Appointed Administrative Board Members. Administrative Comments 1. This item is recommended by the Human Resources Department and the Supplemental Benefit Plan (SBP) Administrative Board. It supports Strategic Objective No. 1.5 – Manage long-term pension liabilities. 2. Impact: This amended plan document clarifies that service retirement benefit payments from the Texas Municipal Retirement System constitute benefit offset for SBP disability benefit. 3. The list of administrative board members has been updated in the revised plan document. 4. No funding is required. Recommendation The resolution be approved. 7 Resolution - Awarding a Contract to RKM Utility Services, Inc., in the Amount of $1,959,355.00 for the Evergreen Street, Segundo Drive and Glenwick Lane Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 166 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along Evergreen Street from Compton Avenue to the east approximately 900 linear feet; along Segundo Drive from S. Rogers Road to S. MacArthur Boulevard; along Glenwick Lane from Indian Creek Drive to Pebblebrook Trail. 4. Bids were received from 3 bidders. RKM Utility services, Inc., submitted the lowest responsive responsible bid of $1,959,355.00. This is $30,355.00 (1.5%) over the project estimate. 5. Minority- and/or Women-owened Business (M/WBE) participation in this award is 30%. City Council Agenda 03/17/2016 4 6. Funding in the amount of $1,495,540.00 is available within the Water Improvement Bond Fund and funding in the amount of $463,815.00 is available in the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. 8 Resolution - Awarding a Contract to SYB Construction Company, Inc., in the Amount of $1,488,157.20 for the Harvard Street, Harvard Court, Keyhole Circle and Keyhole Street Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 - Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 44 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along Harvard Street from Finley Road to Briarcliff Drive as well as Harvard Court, Keyhole Circle and Keyhole Street from Briarcliff Drive to West Northgate Drive. 4. Bids were received from three bidders. SYB Construction Company, Inc. submitted the lowest responsive responsible bid of $1,488,157.20. This is $111,842.80, (7%) below the project estimate. 5. Minority- and/or Women-owned Business (M/WBE) participation in this award is 100%. 6. Funding in the amount of $574,621.42 is available in the Water Improvement Bond Fund and funding in the amount of $913,535.78 is available in the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 5 9 Resolution - Awarding a Contract to SYB Construction Company, Inc., in the Amount of $3,885,284.98 for the Anderson, Stafford, McCarthy, Posey, Metker & Chisholm Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 250 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along the following streets: • Anderson Street – from Rochelle Rd to Story Rd • Anderson Street – from William Brewster Dr. to MacArthur Blvd • Chisholm Trail – from Metker St to New Haven St • Metker St – from MacArthur Blvd to Chisholm Trail • McCarthy St – from Dewitt St to Cartwright St • Posey Dr – at Witton • Stafford St – from Anderson St to Cunningham St 4. Bids were received from 4 bidders. SYB Construction Company, Inc., submitted the lowest responsive responsible bid of $3,885,294.98. This is $112,130.00, (2.8%) below the project estimate. 5. Minority- And/or Women-owned Business (M/WBE) participation in this award is 100%. 6. Funding in the amount of $2,572,569.80 is available within the Water Improvement Bond Fund and funding in the amount of $1,312,725.18 is available within the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 6 10 Resolution - Approving Change Order No. 1 to SYB Construction Co., Inc., in the Amount of $135,000.00 for the Yorkshire, Medina, Nottingham, Huntingdon and Highland Park Water and Wastewater Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This change order will repair 435 linear feet of the channel slope along the 18” wastewater main at S. Irving Heights. 3. During the 2015 flood events, slope failure occurred in the channel causing the 18” wastewater main to be exposed. 4. This change order increases the contract by 7.1% and 30 calendar days. 5. Staff has negotiated a fair and reasonable price for this change order based on existing unit prices in the contract. 6. Funding in the amount of $135,000.00 is available within the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. 11 Resolution - Approving a Sponsorship Agreement in the Amount of $200,000.00 with MJM Lone Star, LLC for Services to Produce the 2016 LPGA Volunteers of America Texas Shootout Tournament to be Held at the Las Colinas Country Club on April 25 - May 1, 2016 Administrative Comments 1. This item is recommended by the Economic Development Department. 2. Impact: The 2016 Volunteers of America Texas Shootout Tournament is an LPGA sanctioned golf tournament that promotes the City of Irving and provides the economic benefit of hosting a major sporting event at the Las Colinas Country Club on April 25 thru May 1, 2016. The agreement also provides for reimbursement under the State of Texas Events Trust Fund. 3. This item was presented to the Planning and Development Committee on January 14, 2016. 4. The estimated attendance for the 2016 tournament is projected at 77,568 and will have a projected economic impact of over $7.0 million. City Council Agenda 03/17/2016 7 5. MJM Lone Star, LLC will promote Irving as the host city of the tournament and provide marketing and media services to include the city’s name and logo at a cost of $170,203.00. 6. The City of Irving will contribute the required local match of $29,797.00 to the State Comptroller’s Office within 90 days after the event, which is the estimate of the incremental increase of local taxes generated from the event by out of state visitors. The state estimates that $186,231 in new state taxes are generated by the event. 7. When the state’s $186,231.00 contribution from the Events Trust Fund is combined with the funding from the City of Irving, event support will total $386.231.00. City funding for marketing and media services $170,203 City funding for local match 29,797 Total city funding (this item) $200,000 State funding to flow through city to MJM (next item) 186,231 Total event funding from state and city $386,231 8. Funding in the amount of $200,000.00 is available in the Economic Development Fund. 9. This is a companion item to the LPGA Event Support Agreement. Recommendation The resolution be approved. 12 Resolution - Approving an Event Support Agreement in the Amount of $216,028.00 with MJM Lone Star, LLC and the Volunteers of America, Inc., for the 2016 LPGA Volunteers of America Texas Shootout Tournament of Which $29,797.00 Will be Paid by the City's Economic Development Fund and $186,231.00 Will Flow from the State to the City to the Event Sponsor Administrative Comments 1. This item is recommended by the Economic Development Department. 2. Impact: The 2016 Volunteers of America Texas Shootout Tournament is an LPGA sanctioned golf tournament that promotes the City of Irving and provides the economic benefit of hosting a major sporting event at the Las Colinas Country Club on April 25 thru May 1, 2016. Approval of this agreement will satisfy the requirements for the reimbursement from the State of Texas Events Trust Fund. City Council Agenda 03/17/2016 8 3. This item was presented to the Planning and Development Committee on January 14, 2016. 4. MJM Lone Star, LLC will host the 2016 tournament that is projected to have an attendance of 77,568 with a projected economic impact of over $7 million. 5. This is the fourth year the event has been eligible for reimbursement under the State of Texas Events Trust Fund. The 2016 tournament has been approved for reimbursement of $216,028.00. This reimbursement amount consists of two components based on projected sales tax generated by the event: $186,231.00 from state sales tax and $29,797.00 from local sales tax. 6. The City of Irving will contribute the required local match of $29,797.00 to the State Comptroller’s Office within 90 days after the event, which is the estimate of the incremental increase of local taxes generated from the event by out of state visitors. 7. MJM Lone Star, Inc., will promote Irving as the host city of the tournament and provide marketing and media services to include the city’s name and logo at a cost of $170,203.00. 8. The city serves as the conduit between the Events Trust Fund and the event organizer. Once funds are received from the state, the city forwards those funds to the event organizer. When the state’s $186,231.00 contribution from the Events Trust Fund is combined with the funding from the City of Irving, event support will total $386,231.00. 9. Funding in the amount of $29,797.00 is available in the Economic Development Fund. An additional $186,231.00 is to be provided upon receipt from the state. State funding to flow thru city to MJM $186,231 City funding for local match 29,797 Total Support Agreement from state and city (this item) $216,028 City funding for marketing (previous item) 170,203 Total funding from state and city $386,231 10. This is a companion item to the LPGA Sponsorship Agreement. Recommendation The resolution be approved. City Council Agenda 03/17/2016 9 13 Resolution - Approving an Economic Development Incentive Agreement with Brian and Trina Perraut in the Amount of $12,500.00 through the Neighborhood Housing Incentive Program for the Residence Located at 1318 Broadmoor Lane Administrative Comments 1. This item is recommended by the Economic Development Department and Planning and Community Development Department. It supports Strategic Objective 3.1 – Promote revitalization of targeted areas. 2. Impact: The financial rebate to the applicant will provide for qualifying improvements to improve the quality and value of existing housing stock. 3. A Neighborhood Housing Incentive Program update was presented to the Planning and Development Committee on September 3, 2015. 4. The Neighborhood Housing Incentive Program was put into effect in January 2013 to enhance and sustain the appearance and marketability of Irving’s existing neighborhoods by improving the quality and appearance of its existing housing stock. This is the fifteenth application within the Hospital District Neighborhoods for housing incentive project funding. Applicants within the Hospital District Neighborhoods are eligible for a 25% financial rebate on a minimum expenditure of $13,000.00 for qualifying improvements to the home and site. (The Irving Heights Neighborhood is the other currently qualifying neighborhood in this program.) Overall program funding for FY2015-16 is $75,000.00. 5. This 380 agreement is for property located at 1318 Broadmoor Lane and includes qualifying improvements in the estimated amount of $51,080.00, consisting of new exterior windows, doors, siding, trim and replacement of existing skylight. The 25% rebate, capped at a maximum of $50,000.00 in applicant expenditures, in the not to exceed amount of $12,500.00, is to be paid to the applicant at the completion of the work and acceptance by the city. 6. The final payment amount will be determined after staff review and verification of invoices and/or proof of payment by the owner to all contractors, material suppliers and vendors for eligible work performed and/or material and services rendered in accordance with the provisions of the agreement. 7. Funding in the amount of $12,500.00 is available in the Economic Development budget within the Economic Development Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 10 14 Resolution - Approving a Sales Contract for a Water and Sanitary Sewer Easement Acquisition Located at 1000 East Airport Freeway in the Amount of $94,277.25, Plus Closing Costs Not to Exceed $5,000.00, for the Relocation of City Utilities Related to the Midtown Express Project - Car Son Parr, L. P. - Property Owner Administrative Comments 1. This item is recommended by the Economic Development Department and Water Utilities Department. It supports Strategic Objective 2.3-Expand, extend and maintain the major thoroughfare network. 2. Impact: Acquisition of the easement will allow for the relocation of existing water and sanitary sewer lines related to the Midtown Express Project. 3. This item was presented to the Transportation and Natural Resources Committee on September 2, 2015. 4. The easement is located at 1000 East Airport Freeway. 5. The property owner has agreed to the amount of $94,277.25 for the easement. Closing costs will not exceed $5,000.00. 6. Funding in the amount of $99,277.25 is available in the Water Utilities Department budget within the Water and Sewer System Non-Bond CIP Fund. Recommendation The resolution be approved. 15 Resolution - Authorizing the Mayor to Sign a Partnership Agreement with the Environmental Protection Agency (EPA) to Participate in the EPA's Green Power Partnership Program. Administrative Comments 1. This item is recommended by the Transportation Department. 2. Impact: This agreement provides member cities credibility in their efforts to improve green energy usage. It also offers publicity opportunities for green energy improvements and recognition among the general public. The City of Irving will be participating at the level of ‘On-site Use of Green Power’-West Irving Library facility only. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. City Council Agenda 03/17/2016 11 4. The Green Power Partnership Agreement has been recommended to City Council by the City’s Green Advisory Board in its ongoing responsibility to environmental stewardship. The Green Advisory Board voted unanimously to support this recommendation during their board meeting on November 17, 2015. 5. No funding is required to participate in this program. However, the City is required to provide an annual report to the EPA. Recommendation The resolution be approved. 16 Resolution - Approving an Agreement Between the City of Irving and the North Texas Municipal Water District to Authorize Use of Pipeline Reserve Fund Administrative Comments 1. This item has been recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide an access easement to begin a project to restore, cover, and protect the Lake Chapman 84-inch transmission main where it crosses the South Sulphur River. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. The Lake Chapman 84-inch transmission main is shared by Irving and the North Texas Municipal Water District (NTMWD). NTMWD is responsible for the operations and maintenance of this pipeline. 5. Irving and NTMWD prepare an annual Operation and Maintenance (O&M) budget for anticipated maintenance, but there is additional funding set aside in the Pipeline Reserve Fund for unanticipated and unbudgeted needs of the shared facilities. 6. In June 2015, city staff completed an aerial survey of the Lake Chapman Raw Water system and discovered that the 84-inch transmission main is exposed where it crosses the South Sulphur River in Hunt County. NTMWD and Irving visited the site with Halff and Associates, Inc., (Halff) on July 23, 2015, to determine the best course of action. City Council Agenda 03/17/2016 12 7. The pipeline at the river crossing is completely undercut and action needs to be taken to prevent failure. The recommended course of action is to stabilize the river channel by driving sheet piles on both sides of the pipeline where it crosses the river, restore the embedment under the pipeline, and place rock-rip-rap on top of the pipeline. 8. This activity was unanticipated in the annual O&M budget for the shared Lake Chapman facilities. Access to the pipeline for geotechnical testing in order to finalize the design, and temporary and permanent repairs is hindered by an impassable easement. 9. NTMWD has requested use of the existing Pipeline Reserve Fund in the amount of $12,500.00 for a temporary access agreement with the property owner to complete design and construction of these improvements. Funding is available in the Pipeline Reserve Fund. Irving and NTMWD each contribute 50% of the required funding. 10. The Pipeline Reserve Fund will be restored in future O&M budgets. Recommendation The resolution be approved. 17 Resolution - Approving an Agreement Between the City of Irving and the North Texas Municipal Water District in the Amount of $85,250.00 to Participate in Additional Engineering Services for Chapman Pipeline Repairs at Hunt County Road 4301 and South Sulphur River Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide engineering services to restore, cover, and protect the Lake Chapman 84-inch transmission main where it crosses the South Sulphur River. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. Irving and the North Texas Municipal Water District (NTMWD) share an 84-inch transmission pipeline. NTMWD is responsible for operation and maintenance of the pipeline. City Council Agenda 03/17/2016 13 5. In June 2015, City staff completed an aerial survey of the Lake Chapman Raw Water system and discovered that the 84-inch transmission main is exposed where it crosses the South Sulphur River in Hunt County. NTMWD and Irving visited the site with Halff and Associates, Inc. (Halff) on July 23, 2015 to determine the best course of action. 6. The pipeline at the river crossing is completely undercut and action needs to be taken to prevent failure. The recommended course of action is to stabilize the river channel by driving sheet piles on both sides of the pipeline where it crosses the river, restore the embedment under the pipeline, and place rock-rip-rap on top of the pipeline. 7. NTMWD amended an existing agreement with Halff for design of the river stabilization required. As part of the design, the site was revisited in January 2016. The erosion has worsened significantly since July 2015 and NTMWD has declared this an emergency to deal with it expediently. The additional erosion has expanded the scope of the repairs required and compressed the schedule of the work to prevent failure of the pipeline. Additional services include surveying, geotechnical work, and coordination with the USACE for permits required with the expanded scope. 8. The total cost for the additional engineering services is $170,500.00 and the breakdown is as follows. NTMWD: $85,250.00 (50%) City of Irving: $85,250.00 (50%) 9. Funding in the amount of $85,250.00 is available in the Water Utilities budget with the Water and Sewer Non-bond CIP Fund. Recommendation The resolution be approved. 18 Resolution - Approving an Engineering Services Agreement with Kleinfelder, Inc., in the Amount of $220,899.00 for the Perry Elevated Storage Tank Rehabilitation Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This project will extend the life of the Perry Elevated Storage Tank. City Council Agenda 03/17/2016 14 3. This item was presented to the Transportation and Natural Resources Committee on the February 24, 2016. 4. An engineering and inspection evaluation of fourteen of the City’s steel water tanks was completed in 2015 and a prioritized Water Storage Tank Rehabilitation Plan was developed. 5. The Perry Elevated Tank is next on the prioritized list of the City’s tanks in need of rehabilitation. This tank was built in 1964 and is one of the oldest tanks in Irving’s system. Corrosion of the interior roof structure and the condition of the interior coating are the primary drivers for this project. 6. City staff administered a Request for Qualifications to select an engineering firm for these services. Three RFQ responses were received and evaluated by staff. Two firms were invited for interviews. Kleinfelder, Inc., was determined to be the most highly qualified provider for the services solicited. 7. The Water Utilities Department recommends selecting Kleinfelder, Inc., because the RFQ response submitted by Kleinfelder, Inc., best meets the criteria established in the RFQ. The team put together by Kleinfelder, Inc., has a great deal of experience executing projects similar to this one. 8. This is the second step of a two-step process. An Authority to Negotiate was approved by City Council Resolution 2016-42 on February 4, 2016. 9. Minority-and/or Women-owned Business (M/WBE) participation in this award is 28.1%. 10. Funding in the amount of $220,899.00 is available in the Water Utilities budget within the Water and Sewer System Non-bond CIP Fund. Recommendation The resolution be approved. 19 Resolution - Supporting an Application of Deluxe Corporation and Standard Controls, Inc., for a Municipal Setting Designation for 9125 Viscount Row in Dallas, Texas Administrative Comments 1. This item is recommended by the Water Utilities Department. 2. Impact: Support of the Municipal Setting Designation (MSD) application has no environmental impact to the City of Irving and will allow the property owner to gain Texas Commission on Environmental Quality (TCEQ) approval for remediation plans. City Council Agenda 03/17/2016 15 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. Deluxe Corporation and Standard Controls, Inc., are seeking a MSD for 9125 Viscount Row in Dallas, Texas, that would eliminate the need for additional groundwater mitigation associated with groundwater contamination on this site. To obtain this designation, a resolution in support of this application for an MSD is required from the City of Irving because the MSD site is located within one-half mile of the city boundary for the City of Irving. 5. Staff recommends approval of a resolution supporting this MSD application for the following reasons: a. Approval of this MSD has no environmental impact to the City of Irving b. Approval of the MSD will allow the property owner to gain TCEQ approval for remediation and redevelopment plans Recommendation The resolution be approved. Bids & Purchasing Items Items 20 - 22 20 Resolution - Renewing the Annual Contract with Baker & Taylor, Inc., and Ingram Library Services Inc., in the Total Estimated Amount of $320,364.00 for Library Books and AV Materials with Electronic Ordering Interface Administrative Comments 1. This item is recommended by the Library Services Department. 2. Impact: This contract supplies library books, audio materials, and video materials through use of an electronic ordering interface compatible with the library’s current system in order to offer patrons a wide variety of resources. 3. This renewal establishes the continuation of an annual contract to provide library books and AV materials with electronic ordering interface. The original contract was awarded on the basis of competitive bids. The current contract term is April 1, 2015 through March 31, 2016 and this is the first of two one-year renewals. 4. Funding for Fiscal Year 2015-16 is available in the Library Services Department budget within the General Fund, while funding for Fiscal Year 2016-17 is subject to budget appropriation. City Council Agenda 03/17/2016 16 5. Because this annual contract runs April, 2016 through March, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount for library materials is not exceeded. Vendor Categories Contract Term Total Est. Expenditure FY 2015-16 Total Est. Expenditure FY 2016-17 Total Estimated Expenditure Baker & Taylor, Inc. 1 - Books 2 - CDs 4/1/16 – 3/31/17 $139,407.00 $139,407.00 $278,814.00 Ingram Library Services Inc. 3 – DVDs $ 20,775.00 $ 20,775.00 $ 41,550.00 TOTAL $160,182.00 $160,182.00 $320,364.00 Recommendation The resolution be approved. 21 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement between the City of Irving and John Wright Associates, Inc., through The Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center and Authorizing the Mayor to Execute the Contract Administrative Comments 1. This item is recommended by the Fire Department and the Finance Department – Purchasing Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and John Wright Associates, Inc. for utilization of TIPS Contract No. 1042315 which expires on March 28, 2016 will allow the city to obtain general services and equipment under the best possible terms and conditions for the city. 3. Approval of this contract supports the purchase of 24 thermal camera kits and vehicle chargers as presented in the following item on this agenda as well as any future purchases from this vendor through the designated TIPS contract for the specified contract term. Recommendation The resolution be approved. City Council Agenda 03/17/2016 17 22 Resolution - Approving the Purchase from John Wright Associates, Inc., of 24 Thermal Camera Kits and Vehicle Chargers in the Total Amount of $134,564.00 through The Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center Administrative Comments 1. This item is recommended by the Fire Department. 2. Impact: The purchase of these cameras will allow the Fire Department to upgrade a critical piece of rescue equipment with the latest technology providing uniformity of cameras throughout the department and enabling all firefighters to be proficient in their use. 3. This item was presented to the Community Services and Public Safety Council Committee on February 25, 2016. 4. Thermal imaging cameras are a vital component of search and rescue operations, finding concealed fire inside walls and ceilings and determining when fire conditions are pre-flashover. These cameras will replace aging cameras that have reached the end of their useful lifecycle. 5. Thermal imaging cameras are recommended for life safety and property conservation by the National Institute of Standards and Technology (NIST), National Institute for Occupational Safety (NIOSH) and National Fire Protection Association (NFPA) standard 1801. 6. The FLIR brand cameras were tested by Fire Station #2 and determined to be superior to other brands for ease of operation, clarity of images and multiple function modes for various fire and rescue situations. 7. This purchase is supported by a Vendor/Member contract between the City of Irving and John Wright Associates, Inc. which is presented as the previous item on this agenda. 8. Funding is available in the Fire Department budget within the General Fund. Department Item Description Qty Expenditure Amount Fire Thermal Camera Kits and Vehicle Chargers 24 $134,564.00 Recommendation The resolution be approved. End of Bids City Council Agenda 03/17/2016 18 23 Ordinance - Accepting Bid in the Amount of $923,470.00 by KMS Retail Investments, LP for the Sale of 4.24 Acres of Land Located at 400 South MacArthur Boulevard Administrative Comments 1. This item has been recommended by the Economic Development Department. It supports Strategic Objective 3.1-Promote revitalization of targeted areas. 2. Impact: The sale of this vacant 4.24 acre tract of land will allow for the proposed redevelopment of the land as well as the adjacent 3.5 acre shopping center into a new shopping center anchored by a national or regional grocer and fueling station. 3. This item was presented to the Planning and Development Committee on October 8, 2015. 4. Resolution No. RES-2015-439, approved on November 12, 2015, acknowledged KMS Retail Investments, LP as the highest bidder and authorized staff to negotiate the sale of the property. 5. This item accompanies the proposed resolution approving an economic incentive agreement related to the development of the property at 400 S. MacArthur on this same agenda. 6. KMS Retail Investments, LP, intends to redevelop the property and the adjacent shopping center as a grocery store anchored shopping center with an anticipated taxable value in excess of $7M. The center is planned to include a fueling station, possible drive-thru restaurant and retail stores. Construction of the new center is expected to be completed by January 2019, although the agreement allows for completion as late as January 2020. 7. KMS Retail Investments, LP, will pay $923,470.00 cash at closing. Prior to closing, the developer is required to (1) acquire the adjacent shopping center, and (2) secure the proper zoning in accordance with the bid. 8. The separate economic incentive agreement will provide that the developer receive a grant of up to $423,470 over a ten year period as long as certain minimum development criteria are met. Those criteria include KMS Retail Investments, LP (i) constructing the grocery store and related retail and (ii) meeting minimum property valuation and sales tax thresholds. 9. The new owner will be required to host at least two community meetings and rezone the property to match the proposed development plan prior to closing. The new owner will be required to plat the property as a part of the development. 10. There are no restrictions on the use of the sales proceeds received related to the sale of the property due to the manner in which the property was originally purchased, therefore, the cash proceeds of the sale will be deposited in the Economic Development Fund consistent with previous sales of land bank and surplus property. City Council Agenda 03/17/2016 19 Recommendation The ordinance be adopted. 24 Resolution - Approving Economic Incentive Agreement Between the City of Irving and KMS Retail Investments, LP in the Amount Not to Exceed $423,470 Related to the Development of the Property Located at 400 S. MacArthur Boulevard with a Grocery Store, Fueling Station and Associated Shopping Center Administrative Comments 1. This item has been recommended by the Economic Development Department. It supports Strategic Objective 3.1-Promote revitalization of targeted areas. 2. Impact: The agreement to provide incentives will catalyze the redevelopment of both the city’s vacant land as well as the adjacent 3.5 acre shopping center into a new shopping center anchored by a national or regional grocer and fueling station. 3. The sale of the property was presented to the Planning and Development Committee on October 8, 2015. 4. Resolution 2015-439, approved on November 12, 2015, acknowledged KMS Retail Investments, LP as the highest bidder for the sale of the 4.24 acres of land and authorized staff to negotiate the sale of the property. 5. This is a companion to the proposed ordinance awarding the sale of the property at 400 S. MacArthur to KMS Retail LP on this same agenda. 6. KMS Retail Investments, LP intends to redevelop the city’s property and the adjacent shopping center with a grocery store anchored shopping center. The center is planned to include a fueling station, possible drive-thru restaurant and retail strip. Construction of the new center is expected to be completed by January 2019, although the agreement provides for completion no later than January 2020. The new shopping center fully built as described has an estimated taxable value in excess of $7M. 7. The sale price of the City land is $923,470.00. This economic incentive agreement will provide a grant to the developer not to exceed $423,470 over a ten year period as long as certain minimum development criteria are met. Those criteria include (i) substantial completion and occupancy of the grocery store and related retail by January 31, 2020; (ii) continuous occupancy by the grocery store for 10 years and (iii) maintain a minimum increase in real property valuation of $3,000,000 and minimum increase in sales tax revenue of $20,000. City Council Agenda 03/17/2016 20 8. This grant will be calculated annually as 80% of the new taxes generated by the development, provided the minimum development criteria is met. 9. The agreement contains certain performance assurances from the new owner in the event progress is not being made toward completion of the new shopping center. Milestones are included in the agreement related to the demolition of the existing center, securing a building permit and finally, completion of the center. 10. This property is located in the Irving Boulevard TIF. Funding for this incentive will be set aside in the Economic Development Fund (not utilizing TIF funds) so that the Irving Boulevard TIF is not impacted fiscally. Recommendation The resolution be adopted. 25 Ordinance - Abandonment of a Portion of a 10' Wide Electric Easement and a Portion of a 25' Wide Public Utility Easement Related to North Hills Estates Administrative Comments 1. This item has been recommended by the Economic Development Department. 2. Impact: This abandonment request will facilitate the redevelopment for the North Hills Estates Addition. 3. In conformance with Section 2-13, Irving City Code related to the requirement of the City Manager to provide a recommendation regarding the abandonment of easements and similar actions, the City Manager is recommending approval. 4. The property owner, currently Stonecrest-Ashwood Partnership, a Texas general partnership, has requested the partial abandonment of a 10’ wide Electric Easement and the partial abandonment of a 25’ wide Pubic Utility Easement dedicated on Lot 3, Block A, of the North Hill School Addition. 5. Staff has completed the necessary investigation and research into the appropriateness and necessity of the abandonments requested and finds it in the best interest of the city to abandon these easements. Recommendation The ordinance be adopted. City Council Agenda 03/17/2016 21 26 Ordinance - Authorizing the Mayor to Execute Deeds and Related Closing Documents to Effectuate the Conveyance of Delaware Creek Residential Development, Phase 1 Project and Subsequent Phases, as Applicable Administrative Comments 1. This item is recommended by the Economic Development Department. It supports Strategic Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing. 2. Impact: Authorization to execute the necessary deeds and closing documents will allow for the construction of the initial 40 new homes in the mid- to upper-$200,000 range. The overall new taxable value of the 100+ new homes is anticipated to exceed $20 million. 3. This item was discussed at October 8, 2015 Planning and Development Committee meeting. 4. On December 13, 2013, the City Council approved Resolution 2013-450 to award the bid for 20.64 acres of land banked property to Hines Interests Limited Partnership, subject to negotiation of a Development Agreement. The Development Agreement was approved May 20, 2015, pursuant to Council Resolution 2015-156 whereby the property will be developed in up to four phases, the first phase being located on the north side of Sixth Street along the west side of Delaware Creek Park. 5. The Phase I project and development plan for the initial 40 lots was approved on December 10, 2015, pursuant to Council Resolution 2015-502. 6. The developer intends break ground in early 2016. New homes could begin construction as early as 4th quarter 2016. Recommendation The ordinance be adopted. 27 Ordinance - Amending Section 4 of Ordinance No. 2016-9762 Providing a Change in the Main Early Voting Polling Place from the Dallas County Records Building to the George L. Allen Sr. Courts Building for the Regular Election to be Held on May 7, 2016 Administrative Comments 1. This item has been recommended by the City Secretary’s Office. 2. Impact: This ordinance amends Section 4 of the Order calling the May election by updating the main early voting polling place from the Dallas County Records Building, 1st Floor, 509 Main Street, Dallas, Texas 75202 to the George L. Allen Sr. Courts Building, 600 Commerce Street, Dallas, Texas 75202. City Council Agenda 03/17/2016 22 3. The Dallas County Elections Department changed this location on March 8 due to construction that will occur at the Records Building. Recommendation The ordinance be adopted.
Resolution - Appointing a City Attorney for the City of Irving Administrative Comments 1. This item is recommended by the City Council. 2. Impact: Appointment of a City Attorney by the City Council fulfills the requirement of Article IV, Section 25 of the City Charter. 3. Current City Attorney Charles Anderson has given the City Council his notice of resignation, effective March 31, 2016. 4. On February 24, 2016, the City Council interviewed the current Deputy City Attorney, Kuruvilla Oommen, for the position of City Attorney. 5. This item appoints Kuruvilla Oommen as the City Attorney for the City of Irving, effective April 1, 2016. Recommendation The resolution be approved.
Ordinance - An Ordinance Amending Chapter 6 of the Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Providing Definitions, Prohibiting Roosters, and Providing Regulations for the Keeping of Chickens Administrative Comments 1. This item has been recommended by the Animal Services Department. 2. Impact: These ordinance amendments will prohibit roosters and provide regulations for the keeping of chickens in the City of Irving. 3. This ordinance was briefed on February 25, 2016, to the Community Services and Public Safety Committee, who asked that it be brought forward to the full Council for consideration. City Council Agenda 03/17/2016 23 4. This ordinance has been previously presented to the Animal Services Advisory Committee, who recommends adoption of the ordinance. 5. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of Civil and Criminal Ordinances to prohibit the keeping of roosters; provide a maximum limit of six (6) hens permitted on any premises; require a 25-foot distance separation of chickens from any building used or intended for human occupancy or habitation; require the proper feeding and watering chickens and the cleanliness of chicken enclosures; and prohibit the slaughter of chickens within public view. 6. This ordinance provides an exception for the keeping of no more than six (6) chickens on land zoned A-G. 7. This ordinance takes effect within 90 days. Recommendation The ordinance be adopted.
Resolution - Approving an Interlocal Cooperative Agreement Between the Cities of Irving and Dallas Relating to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide up to $7,346,747 to be used on needed infrastructure in exchange for water and wastewater service for specific areas within the Cypress Waters Development. It will also improve the reliability of Irving’s water system. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Dallas has requested that Irving provide water service for up to 2,500 connections within the Cypress Waters development. In return, Dallas will fund improvements to the Hackberry Pump Station as well as 25% of the funds required to construct the new 1 million gallon Royal Ridge elevated storage tank being built to improve our water service to the Northwest area of Irving. City Council Agenda 03/17/2016 24 6. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in Dallas. Dallas has requested that Irving provide wastewater service to an enlarged area around the elementary school. 7. Irving has capacity in the Dallas DFW supply main that transports water from the Dallas Elm Fork Water Treatment Plant to the City of Irving’s Hackberry Pump Station. Irving will transfer 8.2 MGD of this capacity to Dallas in exchange for funding and constructing an interconnect between two of Irving’s supply mains, funding and constructing improvements to the Jamison supply vault, and providing 80% of the funds required for construction of a new 5 million gallon ground storage tank at Irving’s Northgate Pump Station. 8. The proposed West Cell Development overlaps the city limit boundary between Irving and Dallas. Dallas agreed to a boundary adjustment so that all of the West Cell – South becomes part of Irving. In return, Irving will provide water and wastewater service to the West Cell – North that will remain in Dallas. Recommendation The resolution be approved. 31 Resolution - Approving a Reciprocal Treated Water Service Contract Between the Cities of Irving and Dallas for Water Service to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this Reciprocal Treated Water Service Contract will allow Irving to provide water service to a portion of the Cypress Waters development. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015, City Council Meeting (Resolution No. RES-2015-239). This agreement is based on the terms in the LOI. City Council Agenda 03/17/2016 25 5. Under this contract, Irving will supply approximately 23% of future peak water demands in Cypress Waters. Irving will provide water service for up to 2,500 connections within the Cypress Waters development with a peak day demand of 1.81 million gallons per day (MGD) and a peak hour demand of 2.54 MGD upon completion the 1.0 MG Royal Ridge Elevated Storage Tank. Irving will also provide water service to the West Cell North area with a peak day demand of 0.10 MGD and a peak hour demand of 0.14 MGD. 6. Dallas will fund and install water meter infrastructure at three points of entry from Irving’s system that Irving will own and maintain. Dallas will be charged Irving’s current water rate for commercial customers and will maintain all infrastructure within the development. 7. This contract shall have the same term as Dallas-Irving Wholesale Treated Water Contract (Resolution No. 1-22-98-054) and Dallas’ Water Treatment Services Contract with Irving (Resolution No. 1-8-98-018) which both remain in effect through June 2033. Recommendation The resolution be approved. 32 Resolution - Approving a Reciprocal Treated Wastewater Service Contract Between the Cities of Irving and Dallas for Wastewater Service to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this Reciprocal Treated Wastewater Service Contract will allow Irving to provide wastewater service to a portion of the Cypress Waters development. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in the Cypress Waters Development (Resolution No. 2013-248). City Council Agenda 03/17/2016 26 6. Under this contract, Irving will accept about 5% of the future peak wastewater flow in Cypress Waters. Irving will provide wastewater service to an enlarged area around the elementary school up to a peak flow of 0.3 million gallons per day (MGD). Irving will also provide wastewater service to the West Cell North area with a peak flow up to 0.156 MGD. 7. Dallas will fund and install wastewater meter infrastructure at two points of entry to Irving’s system that Irving will own and maintain. Dallas will be charged Irving’s current wastewater rate for industrial customers and will maintain all infrastructure within the development. 8. This contract shall have the same term as Dallas-Irving Wholesale Treated Water Contract (Resolution No. 1-22-98-054) and Dallas’ Water Treatment Services Contract with Irving (Resolution No. 1-8-98-018) which both remain in effect through June 2033. Recommendation The resolution be approved. 33 Ordinance - Boundary Adjustment Between the Cities of Irving and Dallas Relating to Property Located South of the Terminus of South Northlake Road and Northwest of Valley Vista Drive and Lakebreeze Road Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this ordinance will allow a portion of the proposed West Cell Development currently within the city limits of Dallas to be wholly located within Irving. 3. The item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. The proposed West Cell Development consists of approximately 68.7 acres for single family lots that overlap the existing city limits boundary between Irving and Dallas. Approximately 6.5 acres of the development that is within the Dallas city limits would be better served if it were within Irving. A letter of intent between the Cities of Irving and Dallas relating to water and wastewater service for the Cypress Waters Development was approved at the July 16, 2015, City Council meeting (Resolution No. RES-2015-239). As part of this letter of intent, Dallas and Irving City Council Agenda 03/17/2016 27 have agreed to a boundary adjustment so that the West Cell – South (6.5 acres) becomes part of Irving. Recommendation The ordinance be adopted. 34 Resolution - Approving an Interlocal Agreement Between the City of Irving and the City of Dallas for Critical Aid Response in the Cypress Waters Development Administrative Comments 1. This item has been recommended by the Fire Department. It supports Strategic Objective 4.1 – Safeguard public safety, security and health. 2. Impact: By entering into this agreement, the City of Irving Fire Department will provide critical aid services to the citizens of Dallas residing in the Cypress Waters development in exchange for compensation from the City of Dallas. The cities of Dallas and Irving desire to enter into this agreement for the purpose of establishing the terms by which the cities will jointly operate within this identified section of Dallas. 3. This item was presented to the Community Services & Public Safety Committee on November 24, 2015. 4. This agreement provides that the City of Irving will be the primary provider of twenty-four (24) hour critical aid response to the City of Dallas area surrounding North Lake, known as Cypress Waters, and the City of Dallas agrees to compensate the City of Irving quarterly for providing critical aid response. Response costs will adjust annually as Irving’s operating budget increases or decreases. 5. Details as to amounts and types of assistance to be dispatched, methods of dispatching and communications, training programs and procedures and areas to be assisted will be developed by the Chief of the Dallas Fire-Rescue Department and the Chief of the Irving Fire Department. 6. This agreement also authorizes the Irving Police Department to respond to calls in the Cypress Waters development when needed to assist the Irving Fire Department in its critical aid response under this agreement. 7. This agreement is for a period of one year beginning on October 1, 2015, with automatic one-year renewals for up to four years. Recommendation The resolution be approved. 2. Impact: Approval of this agreement will provide up to $7,346,747 to be used on needed infrastructure in exchange for water and wastewater service for specific areas within the Cypress Waters Development. It will also improve the reliability of Irving’s water system. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Dallas has requested that Irving provide water service for up to 2,500 connections within the Cypress Waters development. In return, Dallas will fund improvements to the Hackberry Pump Station as well as 25% of the funds required to construct the new 1 million gallon Royal Ridge elevated storage tank being built to improve our water service to the Northwest area of Irving. City Council Agenda 03/17/2016 24 6. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in Dallas. Dallas has requested that Irving provide wastewater service to an enlarged area around the elementary school. 7. Irving has capacity in the Dallas DFW supply main that transports water from the Dallas Elm Fork Water Treatment Plant to the City of Irving’s Hackberry Pump Station. Irving will transfer 8.2 MGD of this capacity to Dallas in exchange for funding and constructing an interconnect between two of Irving’s supply mains, funding and constructing improvements to the Jamison supply vault, and providing 80% of the funds required for construction of a new 5 million gallon ground storage tank at Irving’s Northgate Pump Station. 8. The proposed West Cell Development overlaps the city limit boundary between Irving and Dallas. Dallas agreed to a boundary adjustment so that all of the West Cell – South becomes part of Irving. In return, Irving will provide water and wastewater service to the West Cell – North that will remain in Dallas. Recommendation The resolution be approved.
Ordinance - DVP15-0006 - Amending Planned Unit Development No. 2 (PUD 2) to Add Transit Oriented Development (TOD) Uses to the Allowable Uses Within the Subject Property and to Provide a Concept Plan - Approximately 110 Acres Located East of MacArthur Boulevard, West of State Highway 114, and Along Hidden Ridge, Meadow Creek, and Green Park Drive - Verizon, Owner/Applicant (Postponed from December 10, 2015, January 14, 2016 and February 4, 2016) Administrative Comments 1. The Planning and Community Hearing Date and Recommendation: November 16, 2015 – Postpone to December 7, 2015, 9-0. December 7, 2015 – Favorable 8-0. 2. The Comprehensive Plan Future Land Use Map recommends Mixed Use for this property. This request is in conformance with the Comprehensive Plan. 3. This case was advertised for the November 16, 2015, Planning and Zoning Commission meeting and the December 10, 2015 City Council meeting. On November 12, 2015 the applicant’s representative sent an email requesting to postpone this case to the December 7, 2015 Planning and Zoning meeting to allow them additional time to consult with their design team and potential development partners. 4. On November 25, 2015 staff received a request that the case be postponed from the December 10, 2015 City Council agenda until the January 14, 2016 City Council agenda. On January 4, 2016, staff received a request that the case be postponed until the February 4, 2016 City Council agenda. On January 28, 2016, staff received a request that the case be postponed until March 17, 2016. On March 3, staff received a request that the case be postponed until the March 31, 2016 City Council agenda. 5. A total of 24 public notices were mailed. Staff received one (1) response in support and none in opposition. 6. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation Postpone to March 31, 2016.
Ordinance - Zoning Case #ZC15-0080 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumption) and Hotel Uses - Approximately 0.316 Acres Located at 4770 Plaza Drive - Sabils Hospitality, Inc., Applicant/Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: February 15, 2016 – Favorable 6-0 (Commissioners Taylor, Richards and Allen, absent), subject to labeling the future restaurant and the alcoholic beverage storage areas on the site plan. The stipulation of the Planning and Zoning Commission has been met. 2. The Comprehensive Plan Future Land Use Map recommends Office/Technology/Warehouse uses for this property. The proposed use is in conformance with the Comprehensive Plan. 3. The applicant is proposing to build a four-story addition to an existing Sleep Inn Hotel, with a restaurant including the sale of alcoholic beverages for on-premises consumption. 4. The current zoning site plan approved in 1982 was for IP-AR (Industrial Park-Airport Related) uses, which allowed the hotel use. A portion of the property was developed with a two-story, 59 room hotel with a 1,700 square foot indoor pool area and a 260 square foot fitness center. 5. The current hotel development standards (Section 52-35b of the zoning ordinance) were not in place at the time the original hotel was constructed. The current hotel development standards would require 200 rooms, 5,000 square feet of meeting space, a full service restaurant and a swimming pool with a minimum surface area of 1,000 square feet or other recreational facilities with a minimum combined area of 1,000 square feet. 6. The proposed four-story addition will include 39 rooms, a 1,150 square foot “breakfast bar” area which would become a restaurant in the future, and a 1,160 square foot meeting space. The new addition will share amenities with the existing hotel. The proposed addition will increase the total room count to 98 rooms, provide 1,160 square feet of meeting space and would provide a 35-seat on-site restaurant with alcohol beverage sales. The combined indoor pool area and fitness center would be 1,700 sq. ft. 7. The applicant proposes 112 parking spaces. A variance of two parking spaces for the required parking is being requested. The hotel is providing a shuttle service that will pick-up and drop-off guests at D/FW Airport and Love Field Airport. Previous zoning cases for hotels have included similar variances when shuttle services were provided. For this reason, staff can support the requested parking variance. 8. The landscaping shall be provided as shown on the attached landscape plan. City Council Agenda 03/17/2016 30 9. The building elevations are primarily finished with a stucco material; however, the ground floor uses a cultured stone with a light-colored fascia to accent the building and match the existing hotel. 10. The sale of alcoholic beverages is subject to all requirements of Section 52-49 of the zoning ordinance. 11. While the hotel does not currently meet the Hotel Development Standards, these changes will bring it more into compliance with the current standards. 12. A total of ten (10) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 13. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Zoning Case #ZC15-0087 - Amending the Comprehensive Plan to Change the Recommended Land Use from "Senior Living Residential" to "Low Density Residential", and Granting S-P-2 (Generalized Site Plan) for R-6 (Single Family) Uses - Approximately 8.5 Acres Located at Las Colinas Blvd. And Customer Way - Amalgamated Development, Applicant - Eagle FL III SPE, LLC A.N.C LLC, Owner - Dietz Engineering - Agent (Postponed from February 25, 2016) Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: February 1, 2016 – Favorable 9-0, subject to several minor revisions being made to the site plan. The stipulations of the Planning and Zoning Commission have been met. 2. The applicant is requesting to amend the Future Land Use Map to allow Low Density Residential uses on this property, and a corresponding zoning change to develop 45 single family detached lots. 3. The Comprehensive Plan Future Land Use Map recommends Senior Living Residential uses for the subject property. The request is not in conformance with the Comprehensive Plan. The applicant justifies the proposed amendment to the Comprehensive Plan to Low Density Residential uses based on the (a) property’s proximity to other existing residential development, (b) the proposed development City Council Agenda 03/17/2016 31 will not add a significant amount of traffic to Las Colinas Boulevard, and (c) the proposed development will not hinder the development of additional commercial property in the area. 4. The subject property is an undeveloped 8.5 acre tract fronting on Las Colinas Boulevard and Customer Way, and adjacent to a DCURD canal. A zoning case for independent living units for residents 55 and older was approved in 2007. That development was never started. 5. The applicant is requesting the following variances to the R-6 (Single Family) district: a) Minimum front yard: 15 feet b) Garage front setback: 22 feet c) Minimum rear yard depth: 15 feet d) Minimum lot area: 5300 sq. ft. e) Maximum dwelling height: 35 ft. These exceptions are consistent with new residential subdivisions that have been approved by the City Council. 6. On February 24, 2016, staff received a request from the applicant to postpone the City Council public hearing until March 17, 2016. 7. A total of 16 public notices were mailed. Staff has not received any responses in support or in opposition to this case. 8. Since this request is compatible to the surrounding uses, and since this provides additional new single family housing, staff can support this request. 9. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Mar 17, 2016 City Council
Invocation Mrs. Mahrooz Maddela, Bahá'ís of Irving Community, Irving, TX Pledge Of Allegiance
Proclamations, Announcements, and Special Recognitions
Proclamations, Announcements, and Special Recognitions
Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda.
CONSENT AGENDA 3 Approving Work Session Minutes for Wednesday, February 24, 2016 4 Approving Regular Meeting Minutes for Thursday, February 25, 2016 5 Resolution - Approving a One-Year Extension of an Agreement with MuniServices for Sales Tax Recovery and Analysis Administrative Comments 1. This item is recommended by the Finance Department. 2. Impact: This item is for the first of two one-year renewals of the original contract with MuniServices. The city will be able to continue to recover any sales tax collections that have been misfiled or were not paid correctly to the city going back four years. To date, over $4.2 million in sales tax revenue has been recovered from this contract. 3. The city has over 10,000 businesses with 1,000 new sales tax permits added each year. This contract allows for increased analysis and review of sales tax revenues that would not otherwise be possible without adding additional city personnel. 4. Funding for sales tax analysis in the amount of $14,000 is available in the General Fund. Funding for sales tax recovery is a 30% contingency of revenues recovered. This amount is projected to be $1,086,000 for the remainder of the current fiscal year, and is also funded from the General Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 3 6 Resolution - Amending the City of Irving's Supplemental Benefit Plan Document to Update Occupational Disability Benefit Criteria and a Description of Elected and Appointed Administrative Board Members. Administrative Comments 1. This item is recommended by the Human Resources Department and the Supplemental Benefit Plan (SBP) Administrative Board. It supports Strategic Objective No. 1.5 – Manage long-term pension liabilities. 2. Impact: This amended plan document clarifies that service retirement benefit payments from the Texas Municipal Retirement System constitute benefit offset for SBP disability benefit. 3. The list of administrative board members has been updated in the revised plan document. 4. No funding is required. Recommendation The resolution be approved. 7 Resolution - Awarding a Contract to RKM Utility Services, Inc., in the Amount of $1,959,355.00 for the Evergreen Street, Segundo Drive and Glenwick Lane Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 166 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along Evergreen Street from Compton Avenue to the east approximately 900 linear feet; along Segundo Drive from S. Rogers Road to S. MacArthur Boulevard; along Glenwick Lane from Indian Creek Drive to Pebblebrook Trail. 4. Bids were received from 3 bidders. RKM Utility services, Inc., submitted the lowest responsive responsible bid of $1,959,355.00. This is $30,355.00 (1.5%) over the project estimate. 5. Minority- and/or Women-owened Business (M/WBE) participation in this award is 30%. City Council Agenda 03/17/2016 4 6. Funding in the amount of $1,495,540.00 is available within the Water Improvement Bond Fund and funding in the amount of $463,815.00 is available in the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. 8 Resolution - Awarding a Contract to SYB Construction Company, Inc., in the Amount of $1,488,157.20 for the Harvard Street, Harvard Court, Keyhole Circle and Keyhole Street Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 - Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 44 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along Harvard Street from Finley Road to Briarcliff Drive as well as Harvard Court, Keyhole Circle and Keyhole Street from Briarcliff Drive to West Northgate Drive. 4. Bids were received from three bidders. SYB Construction Company, Inc. submitted the lowest responsive responsible bid of $1,488,157.20. This is $111,842.80, (7%) below the project estimate. 5. Minority- and/or Women-owned Business (M/WBE) participation in this award is 100%. 6. Funding in the amount of $574,621.42 is available in the Water Improvement Bond Fund and funding in the amount of $913,535.78 is available in the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 5 9 Resolution - Awarding a Contract to SYB Construction Company, Inc., in the Amount of $3,885,284.98 for the Anderson, Stafford, McCarthy, Posey, Metker & Chisholm Water and Wastewater Improvements Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This work is part of the priority replacements for the Water Utilities Department. This project impacts approximately 250 properties and will improve the water and wastewater system. 3. The project will replace the water and wastewater lines along the following streets: • Anderson Street – from Rochelle Rd to Story Rd • Anderson Street – from William Brewster Dr. to MacArthur Blvd • Chisholm Trail – from Metker St to New Haven St • Metker St – from MacArthur Blvd to Chisholm Trail • McCarthy St – from Dewitt St to Cartwright St • Posey Dr – at Witton • Stafford St – from Anderson St to Cunningham St 4. Bids were received from 4 bidders. SYB Construction Company, Inc., submitted the lowest responsive responsible bid of $3,885,294.98. This is $112,130.00, (2.8%) below the project estimate. 5. Minority- And/or Women-owned Business (M/WBE) participation in this award is 100%. 6. Funding in the amount of $2,572,569.80 is available within the Water Improvement Bond Fund and funding in the amount of $1,312,725.18 is available within the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 6 10 Resolution - Approving Change Order No. 1 to SYB Construction Co., Inc., in the Amount of $135,000.00 for the Yorkshire, Medina, Nottingham, Huntingdon and Highland Park Water and Wastewater Project Administrative Comments 1. This item is recommended by the Capital Improvement Program Department and Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This change order will repair 435 linear feet of the channel slope along the 18” wastewater main at S. Irving Heights. 3. During the 2015 flood events, slope failure occurred in the channel causing the 18” wastewater main to be exposed. 4. This change order increases the contract by 7.1% and 30 calendar days. 5. Staff has negotiated a fair and reasonable price for this change order based on existing unit prices in the contract. 6. Funding in the amount of $135,000.00 is available within the Sanitary Sewer Bond Fund. Recommendation The resolution be approved. 11 Resolution - Approving a Sponsorship Agreement in the Amount of $200,000.00 with MJM Lone Star, LLC for Services to Produce the 2016 LPGA Volunteers of America Texas Shootout Tournament to be Held at the Las Colinas Country Club on April 25 - May 1, 2016 Administrative Comments 1. This item is recommended by the Economic Development Department. 2. Impact: The 2016 Volunteers of America Texas Shootout Tournament is an LPGA sanctioned golf tournament that promotes the City of Irving and provides the economic benefit of hosting a major sporting event at the Las Colinas Country Club on April 25 thru May 1, 2016. The agreement also provides for reimbursement under the State of Texas Events Trust Fund. 3. This item was presented to the Planning and Development Committee on January 14, 2016. 4. The estimated attendance for the 2016 tournament is projected at 77,568 and will have a projected economic impact of over $7.0 million. City Council Agenda 03/17/2016 7 5. MJM Lone Star, LLC will promote Irving as the host city of the tournament and provide marketing and media services to include the city’s name and logo at a cost of $170,203.00. 6. The City of Irving will contribute the required local match of $29,797.00 to the State Comptroller’s Office within 90 days after the event, which is the estimate of the incremental increase of local taxes generated from the event by out of state visitors. The state estimates that $186,231 in new state taxes are generated by the event. 7. When the state’s $186,231.00 contribution from the Events Trust Fund is combined with the funding from the City of Irving, event support will total $386.231.00. City funding for marketing and media services $170,203 City funding for local match 29,797 Total city funding (this item) $200,000 State funding to flow through city to MJM (next item) 186,231 Total event funding from state and city $386,231 8. Funding in the amount of $200,000.00 is available in the Economic Development Fund. 9. This is a companion item to the LPGA Event Support Agreement. Recommendation The resolution be approved. 12 Resolution - Approving an Event Support Agreement in the Amount of $216,028.00 with MJM Lone Star, LLC and the Volunteers of America, Inc., for the 2016 LPGA Volunteers of America Texas Shootout Tournament of Which $29,797.00 Will be Paid by the City's Economic Development Fund and $186,231.00 Will Flow from the State to the City to the Event Sponsor Administrative Comments 1. This item is recommended by the Economic Development Department. 2. Impact: The 2016 Volunteers of America Texas Shootout Tournament is an LPGA sanctioned golf tournament that promotes the City of Irving and provides the economic benefit of hosting a major sporting event at the Las Colinas Country Club on April 25 thru May 1, 2016. Approval of this agreement will satisfy the requirements for the reimbursement from the State of Texas Events Trust Fund. City Council Agenda 03/17/2016 8 3. This item was presented to the Planning and Development Committee on January 14, 2016. 4. MJM Lone Star, LLC will host the 2016 tournament that is projected to have an attendance of 77,568 with a projected economic impact of over $7 million. 5. This is the fourth year the event has been eligible for reimbursement under the State of Texas Events Trust Fund. The 2016 tournament has been approved for reimbursement of $216,028.00. This reimbursement amount consists of two components based on projected sales tax generated by the event: $186,231.00 from state sales tax and $29,797.00 from local sales tax. 6. The City of Irving will contribute the required local match of $29,797.00 to the State Comptroller’s Office within 90 days after the event, which is the estimate of the incremental increase of local taxes generated from the event by out of state visitors. 7. MJM Lone Star, Inc., will promote Irving as the host city of the tournament and provide marketing and media services to include the city’s name and logo at a cost of $170,203.00. 8. The city serves as the conduit between the Events Trust Fund and the event organizer. Once funds are received from the state, the city forwards those funds to the event organizer. When the state’s $186,231.00 contribution from the Events Trust Fund is combined with the funding from the City of Irving, event support will total $386,231.00. 9. Funding in the amount of $29,797.00 is available in the Economic Development Fund. An additional $186,231.00 is to be provided upon receipt from the state. State funding to flow thru city to MJM $186,231 City funding for local match 29,797 Total Support Agreement from state and city (this item) $216,028 City funding for marketing (previous item) 170,203 Total funding from state and city $386,231 10. This is a companion item to the LPGA Sponsorship Agreement. Recommendation The resolution be approved. City Council Agenda 03/17/2016 9 13 Resolution - Approving an Economic Development Incentive Agreement with Brian and Trina Perraut in the Amount of $12,500.00 through the Neighborhood Housing Incentive Program for the Residence Located at 1318 Broadmoor Lane Administrative Comments 1. This item is recommended by the Economic Development Department and Planning and Community Development Department. It supports Strategic Objective 3.1 – Promote revitalization of targeted areas. 2. Impact: The financial rebate to the applicant will provide for qualifying improvements to improve the quality and value of existing housing stock. 3. A Neighborhood Housing Incentive Program update was presented to the Planning and Development Committee on September 3, 2015. 4. The Neighborhood Housing Incentive Program was put into effect in January 2013 to enhance and sustain the appearance and marketability of Irving’s existing neighborhoods by improving the quality and appearance of its existing housing stock. This is the fifteenth application within the Hospital District Neighborhoods for housing incentive project funding. Applicants within the Hospital District Neighborhoods are eligible for a 25% financial rebate on a minimum expenditure of $13,000.00 for qualifying improvements to the home and site. (The Irving Heights Neighborhood is the other currently qualifying neighborhood in this program.) Overall program funding for FY2015-16 is $75,000.00. 5. This 380 agreement is for property located at 1318 Broadmoor Lane and includes qualifying improvements in the estimated amount of $51,080.00, consisting of new exterior windows, doors, siding, trim and replacement of existing skylight. The 25% rebate, capped at a maximum of $50,000.00 in applicant expenditures, in the not to exceed amount of $12,500.00, is to be paid to the applicant at the completion of the work and acceptance by the city. 6. The final payment amount will be determined after staff review and verification of invoices and/or proof of payment by the owner to all contractors, material suppliers and vendors for eligible work performed and/or material and services rendered in accordance with the provisions of the agreement. 7. Funding in the amount of $12,500.00 is available in the Economic Development budget within the Economic Development Fund. Recommendation The resolution be approved. City Council Agenda 03/17/2016 10 14 Resolution - Approving a Sales Contract for a Water and Sanitary Sewer Easement Acquisition Located at 1000 East Airport Freeway in the Amount of $94,277.25, Plus Closing Costs Not to Exceed $5,000.00, for the Relocation of City Utilities Related to the Midtown Express Project - Car Son Parr, L. P. - Property Owner Administrative Comments 1. This item is recommended by the Economic Development Department and Water Utilities Department. It supports Strategic Objective 2.3-Expand, extend and maintain the major thoroughfare network. 2. Impact: Acquisition of the easement will allow for the relocation of existing water and sanitary sewer lines related to the Midtown Express Project. 3. This item was presented to the Transportation and Natural Resources Committee on September 2, 2015. 4. The easement is located at 1000 East Airport Freeway. 5. The property owner has agreed to the amount of $94,277.25 for the easement. Closing costs will not exceed $5,000.00. 6. Funding in the amount of $99,277.25 is available in the Water Utilities Department budget within the Water and Sewer System Non-Bond CIP Fund. Recommendation The resolution be approved. 15 Resolution - Authorizing the Mayor to Sign a Partnership Agreement with the Environmental Protection Agency (EPA) to Participate in the EPA's Green Power Partnership Program. Administrative Comments 1. This item is recommended by the Transportation Department. 2. Impact: This agreement provides member cities credibility in their efforts to improve green energy usage. It also offers publicity opportunities for green energy improvements and recognition among the general public. The City of Irving will be participating at the level of ‘On-site Use of Green Power’-West Irving Library facility only. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. City Council Agenda 03/17/2016 11 4. The Green Power Partnership Agreement has been recommended to City Council by the City’s Green Advisory Board in its ongoing responsibility to environmental stewardship. The Green Advisory Board voted unanimously to support this recommendation during their board meeting on November 17, 2015. 5. No funding is required to participate in this program. However, the City is required to provide an annual report to the EPA. Recommendation The resolution be approved. 16 Resolution - Approving an Agreement Between the City of Irving and the North Texas Municipal Water District to Authorize Use of Pipeline Reserve Fund Administrative Comments 1. This item has been recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide an access easement to begin a project to restore, cover, and protect the Lake Chapman 84-inch transmission main where it crosses the South Sulphur River. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. The Lake Chapman 84-inch transmission main is shared by Irving and the North Texas Municipal Water District (NTMWD). NTMWD is responsible for the operations and maintenance of this pipeline. 5. Irving and NTMWD prepare an annual Operation and Maintenance (O&M) budget for anticipated maintenance, but there is additional funding set aside in the Pipeline Reserve Fund for unanticipated and unbudgeted needs of the shared facilities. 6. In June 2015, city staff completed an aerial survey of the Lake Chapman Raw Water system and discovered that the 84-inch transmission main is exposed where it crosses the South Sulphur River in Hunt County. NTMWD and Irving visited the site with Halff and Associates, Inc., (Halff) on July 23, 2015, to determine the best course of action. City Council Agenda 03/17/2016 12 7. The pipeline at the river crossing is completely undercut and action needs to be taken to prevent failure. The recommended course of action is to stabilize the river channel by driving sheet piles on both sides of the pipeline where it crosses the river, restore the embedment under the pipeline, and place rock-rip-rap on top of the pipeline. 8. This activity was unanticipated in the annual O&M budget for the shared Lake Chapman facilities. Access to the pipeline for geotechnical testing in order to finalize the design, and temporary and permanent repairs is hindered by an impassable easement. 9. NTMWD has requested use of the existing Pipeline Reserve Fund in the amount of $12,500.00 for a temporary access agreement with the property owner to complete design and construction of these improvements. Funding is available in the Pipeline Reserve Fund. Irving and NTMWD each contribute 50% of the required funding. 10. The Pipeline Reserve Fund will be restored in future O&M budgets. Recommendation The resolution be approved. 17 Resolution - Approving an Agreement Between the City of Irving and the North Texas Municipal Water District in the Amount of $85,250.00 to Participate in Additional Engineering Services for Chapman Pipeline Repairs at Hunt County Road 4301 and South Sulphur River Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide engineering services to restore, cover, and protect the Lake Chapman 84-inch transmission main where it crosses the South Sulphur River. 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. Irving and the North Texas Municipal Water District (NTMWD) share an 84-inch transmission pipeline. NTMWD is responsible for operation and maintenance of the pipeline. City Council Agenda 03/17/2016 13 5. In June 2015, City staff completed an aerial survey of the Lake Chapman Raw Water system and discovered that the 84-inch transmission main is exposed where it crosses the South Sulphur River in Hunt County. NTMWD and Irving visited the site with Halff and Associates, Inc. (Halff) on July 23, 2015 to determine the best course of action. 6. The pipeline at the river crossing is completely undercut and action needs to be taken to prevent failure. The recommended course of action is to stabilize the river channel by driving sheet piles on both sides of the pipeline where it crosses the river, restore the embedment under the pipeline, and place rock-rip-rap on top of the pipeline. 7. NTMWD amended an existing agreement with Halff for design of the river stabilization required. As part of the design, the site was revisited in January 2016. The erosion has worsened significantly since July 2015 and NTMWD has declared this an emergency to deal with it expediently. The additional erosion has expanded the scope of the repairs required and compressed the schedule of the work to prevent failure of the pipeline. Additional services include surveying, geotechnical work, and coordination with the USACE for permits required with the expanded scope. 8. The total cost for the additional engineering services is $170,500.00 and the breakdown is as follows. NTMWD: $85,250.00 (50%) City of Irving: $85,250.00 (50%) 9. Funding in the amount of $85,250.00 is available in the Water Utilities budget with the Water and Sewer Non-bond CIP Fund. Recommendation The resolution be approved. 18 Resolution - Approving an Engineering Services Agreement with Kleinfelder, Inc., in the Amount of $220,899.00 for the Perry Elevated Storage Tank Rehabilitation Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: This project will extend the life of the Perry Elevated Storage Tank. City Council Agenda 03/17/2016 14 3. This item was presented to the Transportation and Natural Resources Committee on the February 24, 2016. 4. An engineering and inspection evaluation of fourteen of the City’s steel water tanks was completed in 2015 and a prioritized Water Storage Tank Rehabilitation Plan was developed. 5. The Perry Elevated Tank is next on the prioritized list of the City’s tanks in need of rehabilitation. This tank was built in 1964 and is one of the oldest tanks in Irving’s system. Corrosion of the interior roof structure and the condition of the interior coating are the primary drivers for this project. 6. City staff administered a Request for Qualifications to select an engineering firm for these services. Three RFQ responses were received and evaluated by staff. Two firms were invited for interviews. Kleinfelder, Inc., was determined to be the most highly qualified provider for the services solicited. 7. The Water Utilities Department recommends selecting Kleinfelder, Inc., because the RFQ response submitted by Kleinfelder, Inc., best meets the criteria established in the RFQ. The team put together by Kleinfelder, Inc., has a great deal of experience executing projects similar to this one. 8. This is the second step of a two-step process. An Authority to Negotiate was approved by City Council Resolution 2016-42 on February 4, 2016. 9. Minority-and/or Women-owned Business (M/WBE) participation in this award is 28.1%. 10. Funding in the amount of $220,899.00 is available in the Water Utilities budget within the Water and Sewer System Non-bond CIP Fund. Recommendation The resolution be approved. 19 Resolution - Supporting an Application of Deluxe Corporation and Standard Controls, Inc., for a Municipal Setting Designation for 9125 Viscount Row in Dallas, Texas Administrative Comments 1. This item is recommended by the Water Utilities Department. 2. Impact: Support of the Municipal Setting Designation (MSD) application has no environmental impact to the City of Irving and will allow the property owner to gain Texas Commission on Environmental Quality (TCEQ) approval for remediation plans. City Council Agenda 03/17/2016 15 3. This item was presented to the Transportation and Natural Resources Committee on February 24, 2016. 4. Deluxe Corporation and Standard Controls, Inc., are seeking a MSD for 9125 Viscount Row in Dallas, Texas, that would eliminate the need for additional groundwater mitigation associated with groundwater contamination on this site. To obtain this designation, a resolution in support of this application for an MSD is required from the City of Irving because the MSD site is located within one-half mile of the city boundary for the City of Irving. 5. Staff recommends approval of a resolution supporting this MSD application for the following reasons: a. Approval of this MSD has no environmental impact to the City of Irving b. Approval of the MSD will allow the property owner to gain TCEQ approval for remediation and redevelopment plans Recommendation The resolution be approved. Bids & Purchasing Items Items 20 - 22 20 Resolution - Renewing the Annual Contract with Baker & Taylor, Inc., and Ingram Library Services Inc., in the Total Estimated Amount of $320,364.00 for Library Books and AV Materials with Electronic Ordering Interface Administrative Comments 1. This item is recommended by the Library Services Department. 2. Impact: This contract supplies library books, audio materials, and video materials through use of an electronic ordering interface compatible with the library’s current system in order to offer patrons a wide variety of resources. 3. This renewal establishes the continuation of an annual contract to provide library books and AV materials with electronic ordering interface. The original contract was awarded on the basis of competitive bids. The current contract term is April 1, 2015 through March 31, 2016 and this is the first of two one-year renewals. 4. Funding for Fiscal Year 2015-16 is available in the Library Services Department budget within the General Fund, while funding for Fiscal Year 2016-17 is subject to budget appropriation. City Council Agenda 03/17/2016 16 5. Because this annual contract runs April, 2016 through March, 2017, it is possible that more than the estimated amounts shown in the chart below may be spent in one operating year or the other as long as there are budget funds available to accommodate that year’s additional purchases and the total contract award amount for library materials is not exceeded. Vendor Categories Contract Term Total Est. Expenditure FY 2015-16 Total Est. Expenditure FY 2016-17 Total Estimated Expenditure Baker & Taylor, Inc. 1 - Books 2 - CDs 4/1/16 – 3/31/17 $139,407.00 $139,407.00 $278,814.00 Ingram Library Services Inc. 3 – DVDs $ 20,775.00 $ 20,775.00 $ 41,550.00 TOTAL $160,182.00 $160,182.00 $320,364.00 Recommendation The resolution be approved. 21 Resolution - Approving a Vendor/Member Contract Pursuant to a Cooperative Purchasing Agreement between the City of Irving and John Wright Associates, Inc., through The Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center and Authorizing the Mayor to Execute the Contract Administrative Comments 1. This item is recommended by the Fire Department and the Finance Department – Purchasing Division. 2. Impact: Establishment of a Vendor/Member Contract between the City of Irving and John Wright Associates, Inc. for utilization of TIPS Contract No. 1042315 which expires on March 28, 2016 will allow the city to obtain general services and equipment under the best possible terms and conditions for the city. 3. Approval of this contract supports the purchase of 24 thermal camera kits and vehicle chargers as presented in the following item on this agenda as well as any future purchases from this vendor through the designated TIPS contract for the specified contract term. Recommendation The resolution be approved. City Council Agenda 03/17/2016 17 22 Resolution - Approving the Purchase from John Wright Associates, Inc., of 24 Thermal Camera Kits and Vehicle Chargers in the Total Amount of $134,564.00 through The Interlocal Purchasing System (TIPS) Program Administered by the Region VIII Education Service Center Administrative Comments 1. This item is recommended by the Fire Department. 2. Impact: The purchase of these cameras will allow the Fire Department to upgrade a critical piece of rescue equipment with the latest technology providing uniformity of cameras throughout the department and enabling all firefighters to be proficient in their use. 3. This item was presented to the Community Services and Public Safety Council Committee on February 25, 2016. 4. Thermal imaging cameras are a vital component of search and rescue operations, finding concealed fire inside walls and ceilings and determining when fire conditions are pre-flashover. These cameras will replace aging cameras that have reached the end of their useful lifecycle. 5. Thermal imaging cameras are recommended for life safety and property conservation by the National Institute of Standards and Technology (NIST), National Institute for Occupational Safety (NIOSH) and National Fire Protection Association (NFPA) standard 1801. 6. The FLIR brand cameras were tested by Fire Station #2 and determined to be superior to other brands for ease of operation, clarity of images and multiple function modes for various fire and rescue situations. 7. This purchase is supported by a Vendor/Member contract between the City of Irving and John Wright Associates, Inc. which is presented as the previous item on this agenda. 8. Funding is available in the Fire Department budget within the General Fund. Department Item Description Qty Expenditure Amount Fire Thermal Camera Kits and Vehicle Chargers 24 $134,564.00 Recommendation The resolution be approved. End of Bids City Council Agenda 03/17/2016 18 23 Ordinance - Accepting Bid in the Amount of $923,470.00 by KMS Retail Investments, LP for the Sale of 4.24 Acres of Land Located at 400 South MacArthur Boulevard Administrative Comments 1. This item has been recommended by the Economic Development Department. It supports Strategic Objective 3.1-Promote revitalization of targeted areas. 2. Impact: The sale of this vacant 4.24 acre tract of land will allow for the proposed redevelopment of the land as well as the adjacent 3.5 acre shopping center into a new shopping center anchored by a national or regional grocer and fueling station. 3. This item was presented to the Planning and Development Committee on October 8, 2015. 4. Resolution No. RES-2015-439, approved on November 12, 2015, acknowledged KMS Retail Investments, LP as the highest bidder and authorized staff to negotiate the sale of the property. 5. This item accompanies the proposed resolution approving an economic incentive agreement related to the development of the property at 400 S. MacArthur on this same agenda. 6. KMS Retail Investments, LP, intends to redevelop the property and the adjacent shopping center as a grocery store anchored shopping center with an anticipated taxable value in excess of $7M. The center is planned to include a fueling station, possible drive-thru restaurant and retail stores. Construction of the new center is expected to be completed by January 2019, although the agreement allows for completion as late as January 2020. 7. KMS Retail Investments, LP, will pay $923,470.00 cash at closing. Prior to closing, the developer is required to (1) acquire the adjacent shopping center, and (2) secure the proper zoning in accordance with the bid. 8. The separate economic incentive agreement will provide that the developer receive a grant of up to $423,470 over a ten year period as long as certain minimum development criteria are met. Those criteria include KMS Retail Investments, LP (i) constructing the grocery store and related retail and (ii) meeting minimum property valuation and sales tax thresholds. 9. The new owner will be required to host at least two community meetings and rezone the property to match the proposed development plan prior to closing. The new owner will be required to plat the property as a part of the development. 10. There are no restrictions on the use of the sales proceeds received related to the sale of the property due to the manner in which the property was originally purchased, therefore, the cash proceeds of the sale will be deposited in the Economic Development Fund consistent with previous sales of land bank and surplus property. City Council Agenda 03/17/2016 19 Recommendation The ordinance be adopted. 24 Resolution - Approving Economic Incentive Agreement Between the City of Irving and KMS Retail Investments, LP in the Amount Not to Exceed $423,470 Related to the Development of the Property Located at 400 S. MacArthur Boulevard with a Grocery Store, Fueling Station and Associated Shopping Center Administrative Comments 1. This item has been recommended by the Economic Development Department. It supports Strategic Objective 3.1-Promote revitalization of targeted areas. 2. Impact: The agreement to provide incentives will catalyze the redevelopment of both the city’s vacant land as well as the adjacent 3.5 acre shopping center into a new shopping center anchored by a national or regional grocer and fueling station. 3. The sale of the property was presented to the Planning and Development Committee on October 8, 2015. 4. Resolution 2015-439, approved on November 12, 2015, acknowledged KMS Retail Investments, LP as the highest bidder for the sale of the 4.24 acres of land and authorized staff to negotiate the sale of the property. 5. This is a companion to the proposed ordinance awarding the sale of the property at 400 S. MacArthur to KMS Retail LP on this same agenda. 6. KMS Retail Investments, LP intends to redevelop the city’s property and the adjacent shopping center with a grocery store anchored shopping center. The center is planned to include a fueling station, possible drive-thru restaurant and retail strip. Construction of the new center is expected to be completed by January 2019, although the agreement provides for completion no later than January 2020. The new shopping center fully built as described has an estimated taxable value in excess of $7M. 7. The sale price of the City land is $923,470.00. This economic incentive agreement will provide a grant to the developer not to exceed $423,470 over a ten year period as long as certain minimum development criteria are met. Those criteria include (i) substantial completion and occupancy of the grocery store and related retail by January 31, 2020; (ii) continuous occupancy by the grocery store for 10 years and (iii) maintain a minimum increase in real property valuation of $3,000,000 and minimum increase in sales tax revenue of $20,000. City Council Agenda 03/17/2016 20 8. This grant will be calculated annually as 80% of the new taxes generated by the development, provided the minimum development criteria is met. 9. The agreement contains certain performance assurances from the new owner in the event progress is not being made toward completion of the new shopping center. Milestones are included in the agreement related to the demolition of the existing center, securing a building permit and finally, completion of the center. 10. This property is located in the Irving Boulevard TIF. Funding for this incentive will be set aside in the Economic Development Fund (not utilizing TIF funds) so that the Irving Boulevard TIF is not impacted fiscally. Recommendation The resolution be adopted. 25 Ordinance - Abandonment of a Portion of a 10' Wide Electric Easement and a Portion of a 25' Wide Public Utility Easement Related to North Hills Estates Administrative Comments 1. This item has been recommended by the Economic Development Department. 2. Impact: This abandonment request will facilitate the redevelopment for the North Hills Estates Addition. 3. In conformance with Section 2-13, Irving City Code related to the requirement of the City Manager to provide a recommendation regarding the abandonment of easements and similar actions, the City Manager is recommending approval. 4. The property owner, currently Stonecrest-Ashwood Partnership, a Texas general partnership, has requested the partial abandonment of a 10’ wide Electric Easement and the partial abandonment of a 25’ wide Pubic Utility Easement dedicated on Lot 3, Block A, of the North Hill School Addition. 5. Staff has completed the necessary investigation and research into the appropriateness and necessity of the abandonments requested and finds it in the best interest of the city to abandon these easements. Recommendation The ordinance be adopted. City Council Agenda 03/17/2016 21 26 Ordinance - Authorizing the Mayor to Execute Deeds and Related Closing Documents to Effectuate the Conveyance of Delaware Creek Residential Development, Phase 1 Project and Subsequent Phases, as Applicable Administrative Comments 1. This item is recommended by the Economic Development Department. It supports Strategic Objective 3.4-Complete “signature projects”, i.e., Heritage Crossing. 2. Impact: Authorization to execute the necessary deeds and closing documents will allow for the construction of the initial 40 new homes in the mid- to upper-$200,000 range. The overall new taxable value of the 100+ new homes is anticipated to exceed $20 million. 3. This item was discussed at October 8, 2015 Planning and Development Committee meeting. 4. On December 13, 2013, the City Council approved Resolution 2013-450 to award the bid for 20.64 acres of land banked property to Hines Interests Limited Partnership, subject to negotiation of a Development Agreement. The Development Agreement was approved May 20, 2015, pursuant to Council Resolution 2015-156 whereby the property will be developed in up to four phases, the first phase being located on the north side of Sixth Street along the west side of Delaware Creek Park. 5. The Phase I project and development plan for the initial 40 lots was approved on December 10, 2015, pursuant to Council Resolution 2015-502. 6. The developer intends break ground in early 2016. New homes could begin construction as early as 4th quarter 2016. Recommendation The ordinance be adopted. 27 Ordinance - Amending Section 4 of Ordinance No. 2016-9762 Providing a Change in the Main Early Voting Polling Place from the Dallas County Records Building to the George L. Allen Sr. Courts Building for the Regular Election to be Held on May 7, 2016 Administrative Comments 1. This item has been recommended by the City Secretary’s Office. 2. Impact: This ordinance amends Section 4 of the Order calling the May election by updating the main early voting polling place from the Dallas County Records Building, 1st Floor, 509 Main Street, Dallas, Texas 75202 to the George L. Allen Sr. Courts Building, 600 Commerce Street, Dallas, Texas 75202. City Council Agenda 03/17/2016 22 3. The Dallas County Elections Department changed this location on March 8 due to construction that will occur at the Records Building. Recommendation The ordinance be adopted.
Resolution - Appointing a City Attorney for the City of Irving Administrative Comments 1. This item is recommended by the City Council. 2. Impact: Appointment of a City Attorney by the City Council fulfills the requirement of Article IV, Section 25 of the City Charter. 3. Current City Attorney Charles Anderson has given the City Council his notice of resignation, effective March 31, 2016. 4. On February 24, 2016, the City Council interviewed the current Deputy City Attorney, Kuruvilla Oommen, for the position of City Attorney. 5. This item appoints Kuruvilla Oommen as the City Attorney for the City of Irving, effective April 1, 2016. Recommendation The resolution be approved.
Ordinance - An Ordinance Amending Chapter 6 of the Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Providing Definitions, Prohibiting Roosters, and Providing Regulations for the Keeping of Chickens Administrative Comments 1. This item has been recommended by the Animal Services Department. 2. Impact: These ordinance amendments will prohibit roosters and provide regulations for the keeping of chickens in the City of Irving. 3. This ordinance was briefed on February 25, 2016, to the Community Services and Public Safety Committee, who asked that it be brought forward to the full Council for consideration. City Council Agenda 03/17/2016 23 4. This ordinance has been previously presented to the Animal Services Advisory Committee, who recommends adoption of the ordinance. 5. This ordinance, if adopted, will amend Chapter 6, “Animal Services,” of The Code of Civil and Criminal Ordinances to prohibit the keeping of roosters; provide a maximum limit of six (6) hens permitted on any premises; require a 25-foot distance separation of chickens from any building used or intended for human occupancy or habitation; require the proper feeding and watering chickens and the cleanliness of chicken enclosures; and prohibit the slaughter of chickens within public view. 6. This ordinance provides an exception for the keeping of no more than six (6) chickens on land zoned A-G. 7. This ordinance takes effect within 90 days. Recommendation The ordinance be adopted.
Resolution - Approving an Interlocal Cooperative Agreement Between the Cities of Irving and Dallas Relating to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this agreement will provide up to $7,346,747 to be used on needed infrastructure in exchange for water and wastewater service for specific areas within the Cypress Waters Development. It will also improve the reliability of Irving’s water system. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Dallas has requested that Irving provide water service for up to 2,500 connections within the Cypress Waters development. In return, Dallas will fund improvements to the Hackberry Pump Station as well as 25% of the funds required to construct the new 1 million gallon Royal Ridge elevated storage tank being built to improve our water service to the Northwest area of Irving. City Council Agenda 03/17/2016 24 6. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in Dallas. Dallas has requested that Irving provide wastewater service to an enlarged area around the elementary school. 7. Irving has capacity in the Dallas DFW supply main that transports water from the Dallas Elm Fork Water Treatment Plant to the City of Irving’s Hackberry Pump Station. Irving will transfer 8.2 MGD of this capacity to Dallas in exchange for funding and constructing an interconnect between two of Irving’s supply mains, funding and constructing improvements to the Jamison supply vault, and providing 80% of the funds required for construction of a new 5 million gallon ground storage tank at Irving’s Northgate Pump Station. 8. The proposed West Cell Development overlaps the city limit boundary between Irving and Dallas. Dallas agreed to a boundary adjustment so that all of the West Cell – South becomes part of Irving. In return, Irving will provide water and wastewater service to the West Cell – North that will remain in Dallas. Recommendation The resolution be approved. 31 Resolution - Approving a Reciprocal Treated Water Service Contract Between the Cities of Irving and Dallas for Water Service to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this Reciprocal Treated Water Service Contract will allow Irving to provide water service to a portion of the Cypress Waters development. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015, City Council Meeting (Resolution No. RES-2015-239). This agreement is based on the terms in the LOI. City Council Agenda 03/17/2016 25 5. Under this contract, Irving will supply approximately 23% of future peak water demands in Cypress Waters. Irving will provide water service for up to 2,500 connections within the Cypress Waters development with a peak day demand of 1.81 million gallons per day (MGD) and a peak hour demand of 2.54 MGD upon completion the 1.0 MG Royal Ridge Elevated Storage Tank. Irving will also provide water service to the West Cell North area with a peak day demand of 0.10 MGD and a peak hour demand of 0.14 MGD. 6. Dallas will fund and install water meter infrastructure at three points of entry from Irving’s system that Irving will own and maintain. Dallas will be charged Irving’s current water rate for commercial customers and will maintain all infrastructure within the development. 7. This contract shall have the same term as Dallas-Irving Wholesale Treated Water Contract (Resolution No. 1-22-98-054) and Dallas’ Water Treatment Services Contract with Irving (Resolution No. 1-8-98-018) which both remain in effect through June 2033. Recommendation The resolution be approved. 32 Resolution - Approving a Reciprocal Treated Wastewater Service Contract Between the Cities of Irving and Dallas for Wastewater Service to the Cypress Waters Development in the City of Dallas Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this Reciprocal Treated Wastewater Service Contract will allow Irving to provide wastewater service to a portion of the Cypress Waters development. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in the Cypress Waters Development (Resolution No. 2013-248). City Council Agenda 03/17/2016 26 6. Under this contract, Irving will accept about 5% of the future peak wastewater flow in Cypress Waters. Irving will provide wastewater service to an enlarged area around the elementary school up to a peak flow of 0.3 million gallons per day (MGD). Irving will also provide wastewater service to the West Cell North area with a peak flow up to 0.156 MGD. 7. Dallas will fund and install wastewater meter infrastructure at two points of entry to Irving’s system that Irving will own and maintain. Dallas will be charged Irving’s current wastewater rate for industrial customers and will maintain all infrastructure within the development. 8. This contract shall have the same term as Dallas-Irving Wholesale Treated Water Contract (Resolution No. 1-22-98-054) and Dallas’ Water Treatment Services Contract with Irving (Resolution No. 1-8-98-018) which both remain in effect through June 2033. Recommendation The resolution be approved. 33 Ordinance - Boundary Adjustment Between the Cities of Irving and Dallas Relating to Property Located South of the Terminus of South Northlake Road and Northwest of Valley Vista Drive and Lakebreeze Road Administrative Comments 1. This item is recommended by the Water Utilities Department. It supports Strategic Objective 2.4 – Maintain and extend water, wastewater and storm water systems. 2. Impact: Approval of this ordinance will allow a portion of the proposed West Cell Development currently within the city limits of Dallas to be wholly located within Irving. 3. The item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. The proposed West Cell Development consists of approximately 68.7 acres for single family lots that overlap the existing city limits boundary between Irving and Dallas. Approximately 6.5 acres of the development that is within the Dallas city limits would be better served if it were within Irving. A letter of intent between the Cities of Irving and Dallas relating to water and wastewater service for the Cypress Waters Development was approved at the July 16, 2015, City Council meeting (Resolution No. RES-2015-239). As part of this letter of intent, Dallas and Irving City Council Agenda 03/17/2016 27 have agreed to a boundary adjustment so that the West Cell – South (6.5 acres) becomes part of Irving. Recommendation The ordinance be adopted. 34 Resolution - Approving an Interlocal Agreement Between the City of Irving and the City of Dallas for Critical Aid Response in the Cypress Waters Development Administrative Comments 1. This item has been recommended by the Fire Department. It supports Strategic Objective 4.1 – Safeguard public safety, security and health. 2. Impact: By entering into this agreement, the City of Irving Fire Department will provide critical aid services to the citizens of Dallas residing in the Cypress Waters development in exchange for compensation from the City of Dallas. The cities of Dallas and Irving desire to enter into this agreement for the purpose of establishing the terms by which the cities will jointly operate within this identified section of Dallas. 3. This item was presented to the Community Services & Public Safety Committee on November 24, 2015. 4. This agreement provides that the City of Irving will be the primary provider of twenty-four (24) hour critical aid response to the City of Dallas area surrounding North Lake, known as Cypress Waters, and the City of Dallas agrees to compensate the City of Irving quarterly for providing critical aid response. Response costs will adjust annually as Irving’s operating budget increases or decreases. 5. Details as to amounts and types of assistance to be dispatched, methods of dispatching and communications, training programs and procedures and areas to be assisted will be developed by the Chief of the Dallas Fire-Rescue Department and the Chief of the Irving Fire Department. 6. This agreement also authorizes the Irving Police Department to respond to calls in the Cypress Waters development when needed to assist the Irving Fire Department in its critical aid response under this agreement. 7. This agreement is for a period of one year beginning on October 1, 2015, with automatic one-year renewals for up to four years. Recommendation The resolution be approved. 2. Impact: Approval of this agreement will provide up to $7,346,747 to be used on needed infrastructure in exchange for water and wastewater service for specific areas within the Cypress Waters Development. It will also improve the reliability of Irving’s water system. 3. This item was presented to the Transportation and Natural Resources Committee on June 17, 2015, December 9, 2015, February 24, 2016, and at the City Council Work Session on July 15, 2015. 4. A Letter of Intent (LOI) between the Cities of Irving and Dallas relating to Water and Wastewater Service for the Cypress Waters Development was approved at the July 16, 2015 City Council Meeting (Resolution No. 2015-239). This agreement is based on the terms outlined in the LOI. 5. Dallas has requested that Irving provide water service for up to 2,500 connections within the Cypress Waters development. In return, Dallas will fund improvements to the Hackberry Pump Station as well as 25% of the funds required to construct the new 1 million gallon Royal Ridge elevated storage tank being built to improve our water service to the Northwest area of Irving. City Council Agenda 03/17/2016 24 6. Irving previously agreed with Coppell ISD to provide wastewater service to Richard J. Lee Elementary at 8808 Chaparral Waters Way in Dallas. Dallas has requested that Irving provide wastewater service to an enlarged area around the elementary school. 7. Irving has capacity in the Dallas DFW supply main that transports water from the Dallas Elm Fork Water Treatment Plant to the City of Irving’s Hackberry Pump Station. Irving will transfer 8.2 MGD of this capacity to Dallas in exchange for funding and constructing an interconnect between two of Irving’s supply mains, funding and constructing improvements to the Jamison supply vault, and providing 80% of the funds required for construction of a new 5 million gallon ground storage tank at Irving’s Northgate Pump Station. 8. The proposed West Cell Development overlaps the city limit boundary between Irving and Dallas. Dallas agreed to a boundary adjustment so that all of the West Cell – South becomes part of Irving. In return, Irving will provide water and wastewater service to the West Cell – North that will remain in Dallas. Recommendation The resolution be approved.
Ordinance - DVP15-0006 - Amending Planned Unit Development No. 2 (PUD 2) to Add Transit Oriented Development (TOD) Uses to the Allowable Uses Within the Subject Property and to Provide a Concept Plan - Approximately 110 Acres Located East of MacArthur Boulevard, West of State Highway 114, and Along Hidden Ridge, Meadow Creek, and Green Park Drive - Verizon, Owner/Applicant (Postponed from December 10, 2015, January 14, 2016 and February 4, 2016) Administrative Comments 1. The Planning and Community Hearing Date and Recommendation: November 16, 2015 – Postpone to December 7, 2015, 9-0. December 7, 2015 – Favorable 8-0. 2. The Comprehensive Plan Future Land Use Map recommends Mixed Use for this property. This request is in conformance with the Comprehensive Plan. 3. This case was advertised for the November 16, 2015, Planning and Zoning Commission meeting and the December 10, 2015 City Council meeting. On November 12, 2015 the applicant’s representative sent an email requesting to postpone this case to the December 7, 2015 Planning and Zoning meeting to allow them additional time to consult with their design team and potential development partners. 4. On November 25, 2015 staff received a request that the case be postponed from the December 10, 2015 City Council agenda until the January 14, 2016 City Council agenda. On January 4, 2016, staff received a request that the case be postponed until the February 4, 2016 City Council agenda. On January 28, 2016, staff received a request that the case be postponed until March 17, 2016. On March 3, staff received a request that the case be postponed until the March 31, 2016 City Council agenda. 5. A total of 24 public notices were mailed. Staff received one (1) response in support and none in opposition. 6. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation Postpone to March 31, 2016.
Ordinance - Zoning Case #ZC15-0080 - Granting S-P-1 (Detailed Site Plan) for R-AB (Restaurant with the Accessory Use of the Sale of Alcoholic Beverages for On-Premises Consumption) and Hotel Uses - Approximately 0.316 Acres Located at 4770 Plaza Drive - Sabils Hospitality, Inc., Applicant/Owner Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: February 15, 2016 – Favorable 6-0 (Commissioners Taylor, Richards and Allen, absent), subject to labeling the future restaurant and the alcoholic beverage storage areas on the site plan. The stipulation of the Planning and Zoning Commission has been met. 2. The Comprehensive Plan Future Land Use Map recommends Office/Technology/Warehouse uses for this property. The proposed use is in conformance with the Comprehensive Plan. 3. The applicant is proposing to build a four-story addition to an existing Sleep Inn Hotel, with a restaurant including the sale of alcoholic beverages for on-premises consumption. 4. The current zoning site plan approved in 1982 was for IP-AR (Industrial Park-Airport Related) uses, which allowed the hotel use. A portion of the property was developed with a two-story, 59 room hotel with a 1,700 square foot indoor pool area and a 260 square foot fitness center. 5. The current hotel development standards (Section 52-35b of the zoning ordinance) were not in place at the time the original hotel was constructed. The current hotel development standards would require 200 rooms, 5,000 square feet of meeting space, a full service restaurant and a swimming pool with a minimum surface area of 1,000 square feet or other recreational facilities with a minimum combined area of 1,000 square feet. 6. The proposed four-story addition will include 39 rooms, a 1,150 square foot “breakfast bar” area which would become a restaurant in the future, and a 1,160 square foot meeting space. The new addition will share amenities with the existing hotel. The proposed addition will increase the total room count to 98 rooms, provide 1,160 square feet of meeting space and would provide a 35-seat on-site restaurant with alcohol beverage sales. The combined indoor pool area and fitness center would be 1,700 sq. ft. 7. The applicant proposes 112 parking spaces. A variance of two parking spaces for the required parking is being requested. The hotel is providing a shuttle service that will pick-up and drop-off guests at D/FW Airport and Love Field Airport. Previous zoning cases for hotels have included similar variances when shuttle services were provided. For this reason, staff can support the requested parking variance. 8. The landscaping shall be provided as shown on the attached landscape plan. City Council Agenda 03/17/2016 30 9. The building elevations are primarily finished with a stucco material; however, the ground floor uses a cultured stone with a light-colored fascia to accent the building and match the existing hotel. 10. The sale of alcoholic beverages is subject to all requirements of Section 52-49 of the zoning ordinance. 11. While the hotel does not currently meet the Hotel Development Standards, these changes will bring it more into compliance with the current standards. 12. A total of ten (10) public notices were mailed. Staff has not received any responses in support or in opposition to this request. 13. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.
Ordinance - Zoning Case #ZC15-0087 - Amending the Comprehensive Plan to Change the Recommended Land Use from "Senior Living Residential" to "Low Density Residential", and Granting S-P-2 (Generalized Site Plan) for R-6 (Single Family) Uses - Approximately 8.5 Acres Located at Las Colinas Blvd. And Customer Way - Amalgamated Development, Applicant - Eagle FL III SPE, LLC A.N.C LLC, Owner - Dietz Engineering - Agent (Postponed from February 25, 2016) Administrative Comments 1. The Planning and Zoning Commission Hearing Date and Recommendation: February 1, 2016 – Favorable 9-0, subject to several minor revisions being made to the site plan. The stipulations of the Planning and Zoning Commission have been met. 2. The applicant is requesting to amend the Future Land Use Map to allow Low Density Residential uses on this property, and a corresponding zoning change to develop 45 single family detached lots. 3. The Comprehensive Plan Future Land Use Map recommends Senior Living Residential uses for the subject property. The request is not in conformance with the Comprehensive Plan. The applicant justifies the proposed amendment to the Comprehensive Plan to Low Density Residential uses based on the (a) property’s proximity to other existing residential development, (b) the proposed development City Council Agenda 03/17/2016 31 will not add a significant amount of traffic to Las Colinas Boulevard, and (c) the proposed development will not hinder the development of additional commercial property in the area. 4. The subject property is an undeveloped 8.5 acre tract fronting on Las Colinas Boulevard and Customer Way, and adjacent to a DCURD canal. A zoning case for independent living units for residents 55 and older was approved in 2007. That development was never started. 5. The applicant is requesting the following variances to the R-6 (Single Family) district: a) Minimum front yard: 15 feet b) Garage front setback: 22 feet c) Minimum rear yard depth: 15 feet d) Minimum lot area: 5300 sq. ft. e) Maximum dwelling height: 35 ft. These exceptions are consistent with new residential subdivisions that have been approved by the City Council. 6. On February 24, 2016, staff received a request from the applicant to postpone the City Council public hearing until March 17, 2016. 7. A total of 16 public notices were mailed. Staff has not received any responses in support or in opposition to this case. 8. Since this request is compatible to the surrounding uses, and since this provides additional new single family housing, staff can support this request. 9. This item supports Strategic Objective 3.5 – Effectively plan and manage land use. Recommendation The ordinance be adopted per the recommendation of the Planning and Zoning Commission.